Conventions Coordinator

Overview


We are seeking a highly organized and detail-oriented Conventions Coordinator to support the planning and execution of meetings, conventions, and events. This role plays a key part in ensuring seamless logistics, providing administrative support, and delivering a high-quality experience for attendees, exhibitors, and internal stakeholders.


Key Responsibilities

• Provide logistical and administrative support for meetings, conventions, and events

• Assist with day-to-day operations related to event planning and execution

• Support exhibitor meeting room coordination and request tracking

• Provide onsite and pre-event support, including logistics coordination

• Respond to attendee and exhibitor inquiries via phone and email

• Assist with website updates and event-related content management

• Perform data entry and support event-related tools, including chatbot updates and testing

• Prepare and organize event materials, documents, and reports

• Track action items and support project timelines to ensure deadlines are met

• Coordinate shipping, inventory management, and event supplies

• Provide general administrative support, including calendar management, file organization, and correspondence

• Take meeting minutes and assist with follow-up on action items

Qualifications

• Bachelor's degree in a related field preferred

• 0-2 years of experience in hospitality, events, or conventions

• Strong written and verbal communication skills with a customer-service focus

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Excellent organizational skills with strong attention to detail

• Ability to manage multiple priorities and meet deadlines

• Self-motivated and able to work both independently and collaboratively

• Ability to work onsite at headquarters as needed

• Ability to travel approximately 5%

Why Join Us?


This is a great opportunity for an early-career professional looking to build experience in event planning and operations while working in a collaborative, fast-paced environment.

Compensation & Benefits

Competitive salary and comprehensive benefits package which includes medical, dental, and vision plans where we pay 100% of the employee premiums. A retirement plan with a generous match, tuition reimbursement, and the ability to work remotely.