Staffing Coordinator

Inova Center for Personalized Health - Fairfax is looking for a dedicated Staffing Coordinator to join our Team. This role will be Full-Time with varying days and nights - 7:00am - 7:30 p.m. or 7: 00p.m - 7:30am.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health : offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement : Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance : offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support : offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance : offering paid time off, paid parental leave

Staffing Coordinator Job Responsibilities:

The Staffing Coordinator is responsible for supporting the scheduling and staffing needs of clinical and non-clinical departments. This role ensures adequate coverage by maintaining schedules, tracking attendance, and coordinating shift assignments.

• Prepares and maintains daily, weekly, and monthly staff schedules.
• Coordinates shift coverage for call-outs, vacations, and staffing shortages.
• Communicates schedule changes to staff and department leaders.
• Maintains accurate records of time, attendance, and staffing levels.
• Assists with data entry and reporting related to staffing metrics.
• Supports payroll processing by verifying timekeeping records.
• Serves as a liaison between departments, supervisors, and staff regarding scheduling needs.
• Responds to inquiries related to shifts, availability, and staffing policies.
• Notifies leadership of staffing gaps or trends that may impact operations.
• Ensures compliance with staffing guidelines, labor laws, and union agreements (if applicable).
• Maintains confidentiality of employee information and personnel records.
• Utilizes the Smart Square application in everyday system staffing matters as well as helping team members and leaders with Smart Square-related questions and issues.
• Assists with onboarding and orientation scheduling for new hires.
• Analyzes staffing usage and trends throughout the Health System and within Smart Square to identify opportunities of staffing improvement and optimization.
• Takes incoming calls and call outs and updates Smart Square to reflect daily system-wide staffing shortages.
• May perform additional projects and duties as assigned.

Minimum Qualifications:

• Experience 1 year of relevant office experience in a fast-paced environment
• Education: High School diploma or equivalent
• Certification : None Required

Preferred Qualifications:

• Healthcare experience
• Medical Terminology knowledge
• Staff Scheduling experience
• Bilingual - Spanish or other languages
• Previous Smart Square or Simpler experience