Staffing Coordinator

Job Description

Inova Center for Personalized Health - Fairfax is looking for a dedicated Staffing Coordinator to join our Team. This role will be Full-Time with varying days and nights - 7:00am - 7:30 p.m. or 7: 00p.m - 7:30am.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.


Featured Benefits:

• Committed to Team Member Health : offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement : Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance : offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support : offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance : offering paid time off, paid parental leave

Staffing Coordinator Job Responsibilities:

The Staffing Coordinator is responsible for supporting the scheduling and staffing needs of clinical and non-clinical departments. This role ensures adequate coverage by maintaining schedules, tracking attendance, and coordinating shift assignments.

Job Responsibilities

• Prepares and maintains daily, weekly, and monthly staff schedules.
• Coordinates shift coverage for call-outs, vacations, and staffing shortages.
• Communicates schedule changes to staff and department leaders.
• Maintains accurate records of time, attendance, and staffing levels.
• Assists with data entry and reporting related to staffing metrics.
• Supports payroll processing by verifying timekeeping records.
• Serves as a liaison between departments, supervisors, and staff regarding scheduling needs.
• Responds to inquiries related to shifts, availability, and staffing policies.
• Notifies leadership of staffing gaps or trends that may impact operations.
• Ensures compliance with staffing guidelines, labor laws, and union agreements (if applicable).
• Maintains confidentiality of employee information and personnel records.
• Utilizes the Smart Square application in everyday system staffing matters as well as helping team members and leaders with Smart Square-related questions and issues.
• Assists with onboarding and orientation scheduling for new hires.
• Analyzes staffing usage and trends throughout the Health System and within Smart Square to identify opportunities of staffing improvement and optimization.
• Takes incoming calls and call outs and updates Smart Square to reflect daily system-wide staffing shortages.
• May perform additional projects and duties as assigned.

Minimum Qualifications:

• Experience 1 year of relevant office experience in a fast-paced environment
• Education: High School diploma or equivalent
• Certification : None Required

Preferred Qualifications:

• Healthcare experience
• Medical Terminology knowledge
• Staff Scheduling experience
• Bilingual - Spanish or other languages
• Previous Smart Square or Simpler experience

About Us

We are Inova, Northern Virginia's leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better - to shape a more compassionate future for healthcare.


Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.