Administrative Assistant
Artech
Job Title: Administrative Assistant
Location: Gaston Steam Plant, Wilsonville, AL
Duration: 12 Months Job Summary Provide administrative and operational support to departments and leadership by managing records, schedules, reports, expenses, travel, and daily office activities. Serve as a key contact for employees, vendors, and stakeholders while maintaining accuracy, confidentiality, and excellent customer service. Key Responsibilities
Location: Gaston Steam Plant, Wilsonville, AL
Duration: 12 Months Job Summary Provide administrative and operational support to departments and leadership by managing records, schedules, reports, expenses, travel, and daily office activities. Serve as a key contact for employees, vendors, and stakeholders while maintaining accuracy, confidentiality, and excellent customer service. Key Responsibilities
- Provide administrative support to multiple departments and leadership teams.
- Manage attendance, timekeeping, leave tracking, and personnel documentation .
- Process expense reports, reimbursements, and related financial documentation .
- Maintain filing, records retention, and document management systems.
- Schedule meetings, manage calendars, coordinate travel and logistics , and prepare meeting materials.
- Gather and analyze data; prepare reports, presentations, and business documents .
- Order and maintain office supplies, equipment, and administrative services.
- Coordinate with vendors and service providers.
- Support employee programs, events, recognition activities, safety, compliance, and business initiatives.
- Review documents for accuracy and completeness and provide backup administrative support as needed.
- Deliver strong internal and external customer service .
- High school diploma or equivalent required ; Associate degree/certification preferred.
- 3-5 years of administrative support experience preferred .
- Experience with Microsoft Office applications required.
- Experience with calendars, meetings, travel coordination, reports, and presentations required .
- Experience with timekeeping, HR, financial, accounts payable, or expense systems preferred .
- Ability to support multiple departments in a fast-paced environment .
Vacancy posted 5 days ago
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