Event Manager

Pay Range $74,000-$83,000The Grand Lodge of California is seeking an experienced and service-oriented Event Manager to support events and hospitality operations at the iconic California Masonic Memorial Temple. This position will join the Grand Lodge events team and focus primarily on events held at Freemasons’ Hall, the Emile Norman Art Gallery, and other private event spaces within CMMT.This role is ideal for someone who enjoys creating exceptional guest experiences, managing multiple moving parts, and maintaining high standards in a distinctive and architecturally significant environment.About Freemasons’ Hall at CMMTFreemasons’ Hall at the California Masonic Memorial Temple is a distinctive executive-level meeting and event venue located in San Francisco. The venue combines historic architecture, refined interiors, and modern meeting capabilities to host Masonic and private gatherings in an environment designed to foster collaboration, hospitality, and meaningful experiences.Position SummaryThe Event Manager is responsible for planning, coordinating, and overseeing approximately 176 annual events hosted at Freemasons’ Hall and other CMMT event spaces. Events are generally intimate, executive-level gatherings ranging from approximately 10 to 75 attendees and include Masonic lodge meetings, member events, receptions, dinners, and private functions.The Event Manager serves as the primary operational coordinator for these events, managing calendars, vendors, catering, room setup, and guest experience while ensuring that all spaces reflect the quality, professionalism, and hospitality standards associated with Freemasons’ Hall.Key ResponsibilitiesEvent Coordination & Client SupportMaintain and manage the calendar of Masonic and private events at Freemasons’ Hall and other CMMT spacesCoordinate event logistics from initial scheduling through event completionServe as a primary point of contact for event hosts, lodge representatives, vendors, and internal departmentsEnsure event spaces are properly prepared, furnished, and presented for each functionSupport a high-touch hospitality experience appropriate for executive-level and member eventsSales & Client RelationsPartner with the sales team to support prospective client inquiries and bookingsProvide in-person tours of Freemasons’ Hall and other CMMT event spaces to prospective clients, vendors, and organizational stakeholdersHelp communicate the unique character, capabilities, and hospitality standards of the venue to prospective usersCoordinate with sales and operations staff to ensure a smooth transition from booking through event executionSupport efforts to grow utilization of Freemasons’ Hall and related event spaces through excellent client experience and venue presentationCatering & Vendor CoordinationSecure and coordinate catering options for eventsWork directly with caterers to ensure timely setup, service quality, and cleanupCoordinate with internal AV staff regarding sound, lighting, presentation, and technology needsManage relationships and scheduling with external setup, cleaning, and service vendorsCoordinate additional vendors and contractors as necessaryFacilities & Space StewardshipPartner with facilities services to maintain Freemasons’ Hall and related spaces in excellent operational and aesthetic conditionMonitor event spaces for maintenance, repair, cleanliness, and presentation needsHelp ensure furnishings, fixtures, equipment, and event materials reflect a high standard of quality and careIdentify operational improvements and proactively address event-space issuesOperational AdministrationMaintain accurate event schedules, setup information, vendor records, and event documentationCoordinate room layouts, timelines, staffing needs, and operational detailsAssist with event policies, procedures, and hospitality standardsWork with the finance team to process invoices, submit vendor payments, track event-related expensesSupport broader Grand Lodge event initiatives and special projects as neededQualifications3+ years of experience in event management, hospitality, venue operations, or related fieldsStrong organizational and project management skillsAbility to manage multiple events and priorities simultaneouslyExcellent interpersonal and customer service skillsExperience coordinating vendors, caterers, and service providersStrong attention to detail and commitment to quality presentationComfortable working independently and collaboratively across departmentsProficiency with calendar management, email communication, and standard office softwareExperience with AV coordination or venue operations is preferredSchedule & Work EnvironmentThis position requires a flexible work schedule based on event operations. A typical workday may begin around 1:00 PM and conclude around 9:00 PM, though schedules will vary depending on event activity.Morning, evening, and weekend work will be required on a regular basis. The position is expected to average approximately 40 hours per week.Desired CharacteristicsThe ideal candidate will:Take pride in creating polished and welcoming event experiencesBe highly responsive, professional, and solution-orientedAppreciate the importance of maintaining historic and architecturally significant spacesThrive in a collaborative, service-focused environmentDemonstrate sound judgment, discretion, and reliabilityBenefitsAt the Masons of California and its related entities, you will have the opportunity to combine your passion for helping people and high ethical standards with opportunities to advance your career. In return for your skills and passion we offer:A work environment focused on teamwork and support for excellent careExcellent health, wage replacement, and other benefits for you and your family's well-beingA generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate in the planInvestment in your growth through tuition reimbursement - $1,500 per year #J-18808-Ljbffr