Assistant Office Manager

Job Description

Job Description

Robert Half is partnering with a well-established local organization to hire an Assistant Office Manager for an immediate opportunity. This full-time, temporary position will provide coverage during a maternity leave and is ideal for someone who enjoys wearing multiple hats in a busy office environment.

The ideal candidate will be comfortable balancing front desk responsibilities, administrative support, and light accounting duties while helping keep day-to-day operations running smoothly. We're looking for someone who is adaptable, organized, team-oriented, and willing to jump in wherever needed.

What You'll Be Doing

• Serve as the first point of contact for visitors and incoming calls, creating a professional and welcoming office environment
• Prepare invoices and assist with routine administrative tasks
• Maintain accurate office records and organize physical and digital filing systems
• Support accounts receivable activities, including tracking payments and related documentation
• Provide general office and clerical support as business needs shift throughout the day
• Learn and utilize the company's Traverse ERP system
• Assist with special projects and operational tasks as assigned
• Cross-train with team members to ensure consistent office coverage

What We're Looking For

• Prior office administration, office management, or administrative support experience
• Strong customer service and communication skills
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and adapt to changing needs
• Experience with invoicing, accounts receivable, or basic accounting support preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• ERP experience is a plus; Traverse experience is highly desirable

Why This Opportunity?

• Diverse role with a mix of administrative, customer service, and accounting responsibilities
• Collaborative and supportive office environment
• Opportunity to gain exposure to multiple areas of business operations
• Great fit for someone who enjoys being the go-to person in the office

Interested in learning more? Apply today or contact Mary Christman or Ashley Veltri at View phone number on us.fitly.work for additional details. We'd love to tell you more about the company, team, and day-to-day responsibilities. We hope to talk to you soon!

• Prior experience in office administration, front desk support, or a similar business support role.
• Ability to manage receptionist responsibilities while maintaining strong customer service standards.
• Working knowledge of invoicing processes and general administrative coordination.
• Familiarity with accounts payable or accounts receivable support in an office environment.
• Strong organizational skills with the ability to maintain filing systems and office documentation.
• Comfortable ordering, tracking, and maintaining office supplies as needed.
• Reliable, adaptable, and able to work effectively as part of a team in a busy onsite office.