Office Assistant 2 (NY HELPS)

Job Duties Reviewing, verifying, and processing basic financial documents, including vendor invoices, travel vouchers, and purchase requisitions. Utilizing the Statewide Financial System (SFS) and internal databases to enter transaction data, log receipts, and track local expenditures. Sorting, indexing, and routing incoming mail; maintaining digital and physical filing systems; and monitoring office supply inventories. Answering phones, greeting visitors, routing complex inquiries to appropriate regional staff, and responding to routine emails from vendors and state personnel. Assisting with the collection and tracking of regional timecards, preparing standard administrative reports, and archiving records according to retention schedules. Serving as the primary point of contact for injured employees and monitoring the regional Accident Reporting System (ARS) daily for any newly reported workplace accidents. Overseeing and processing all necessary administrative paperwork and documentation for injured employees. Processing Information Technology Services (ITS) requests for onboarding/offboarding and account restoration. Developing and maintaining a calendar of all performance and probation evaluations for the region and maintaining associated files. Notifying employees of medical insurance eligibility and processing employee health insurance changes. Minimum Qualifications One (1) year of clerical experience. Eligibility for appointment or reinstatement through one of the following: Civil Service program, NY HELPS, 55‑b/c Program, or Transfer. Current NYS Office of Parks, Recreation and Historic Preservation employee eligible for reassignment. At least one year of permanent or contingent‑permanent qualifying service for NCP and Transfer categories. Dedicated to maintaining a valid driver’s license that allows legal operation of a motor vehicle in New York State. Preferred Experience Proficiency with Microsoft Outlook, Word, and Excel. Experience using the Statewide Financial System (SFS). Benefits Paid Time Off: 44 days total—13 vacation days, 13 sick days, 5 personal leave days, and 13 holidays. Health Care Benefits: variety of affordable health insurance programs for employees and dependents. Family dental and vision benefits at no additional cost. New York State Employees’ Retirement System (ERS) Membership. New York State Deferred Compensation. Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds. Public Service Loan Forgiveness (PSLF). Paid Parental Leave. Additional benefits outlined at NY HELPS Program: permanent non‑competitive appointment for eligible candidates (no examination required). Applicants may be required to undergo a background check prior to appointment. #J-18808-Ljbffr