Judiciary Secretary 1 - Confidential

Job Title

The Hudson Vicinage is seeking a highly motivated individual with excellent writing, interpersonal, communication, organizational and administrative skills.

Job Description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The Judiciary offers a strong opportunity for growth. REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties

The Hudson Vicinage is seeking a highly motivated, individual with excellent writing, interpersonal, communication, organizational and administrative skills. The candidate must have the ability to provide outstanding customer service and be attentive to details as the primary administrative support to the Family Division Manager. Under the direction of the Family Division Manager, this individual will perform duties as follows: Coordinate arrangements for speaking engagements, seminars, travel arrangements or other group activities on the Division Manager's master calendar; assist in the orientation of new staff, including coordinating appropriate training as advised by the Division and Assistant Division Manager; reviewing content of correspondence, memos or reports for completeness, clarity or accuracy including drafting meeting minutes, reviewing legal documents, and updating records and/or case related information as needed. The successful candidate will also obtain pertinent materials from files of the Division and other sources and arrange into usable form for executive officer. Additionally, the selected candidate must maintain record keeping and/or tracking systems updated; recommend purchase of equipment, materials or supplies for the Division as needed; reconcile all purchase requisitions; maintain records for the Family Division staff such as performance advisories and career progressions for submission to Human Resources; and answer application of internal regulations or procedures. Not limited to submitting work orders as needed, maintaining daily attendance and training compliance for the Family Division, including judges' chambers, creating special projects as assigned and able to communicate policies and rules to staff as the Division Manager's direct support person. Knowledge of Word, Access and Excel would be helpful.

Qualifications

One year of experience performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Ability to use a keyboard, no minimum speed. Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures. Certification of successful completion of the Civil Service Commission, Human Resource Development Institute (HRDI) Support Specialist Program may be substituted for six months of the required experience.

Supplemental Information

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need. HOW TO APPLY: The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered. The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.