Operations Associate

Job Description

Job Description

Description:

You will work closely with the Director of Operations on a wide variety of responsibilities, including:

• Coordinating operational projects and following them through to completion
• Helping manage internal workflows, processes, and procedures
• Assisting with employee onboarding, training, and other HR-related functions
• Supporting recruiting efforts, including job postings, candidate communication, and interview coordination
• Maintaining and improving internal documentation and standard operating procedures
• Tracking projects, deadlines, follow-ups, and outstanding items
• Assisting with technology and vendor coordination
• Preparing reports, spreadsheets, presentations, and internal communications
• Helping organize meetings, training sessions, and company initiatives
• Identifying inefficiencies and helping develop better ways to get things done
• Handling confidential employee, client, and company information appropriately
• Taking on new projects as the firm continues to grow

Requirements:

You may be a great fit if you:

• Are exceptionally organized and detail-oriented
• Naturally follow up and make sure things actually get finished
• Can prioritize when several things need attention at once
• Learn new technology quickly
• Are comfortable figuring things out instead of waiting for step-by-step instructions
• Communicate professionally and confidently with employees, advisors, vendors, and candidates
• Notice problems and bring potential solutions—not just questions
• Can work independently while also being part of a collaborative team
• Understand that sometimes the smallest details matter
• Enjoy creating order out of chaos

Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint , are important. Experience in financial services, operations, human resources, project coordination, or professional services is helpful but not required for the right person.