Executive Administrative Assistant
Trivium LLC
Executive Assistant / Life Manager
We are seeking a highly organized, proactive, and resourceful Executive Assistant / Life Manager to support a fast-paced entrepreneur managing multiple businesses, real estate assets, and personal responsibilities.
This is a high-trust, high-responsibility role designed for someone who thrives in managing complexity, bringing order to chaos, and creating efficiency across both personal and business operations.
You will act as a central right hand, ensuring the executive's life runs seamlessly so they can focus on business growth and strategic priorities.
Key Responsibilities
- Coordinate household operations including cleaning staff, meal prep services, and vendors
- Ensure smooth daily home logistics for executive and partner
- Manage errands, personal requests, and day-to-day coordination
- Oversee pet-related scheduling and household needs
- Organize and maintain overview of multiple properties and recurring bills
- Track utilities, invoices, and payment schedules to ensure nothing is missed
- Assist in basic financial tracking and expense organization
- Maintain structured systems for personal and business obligations
- Plan and manage domestic and international travel end-to-end
- Provide itinerary breakdowns, cost summaries, and recommendations
- Handle bookings for flights, hotels, dining, and experiences
- Manage last-minute changes and travel disruptions
- Monitor and filter high-volume personal and business emails
- Identify priorities and provide daily/weekly email summaries
- Draft responses and coordinate follow-ups when needed
- Act as gatekeeper to protect executive time and focus
- Maintain structured calendars for executive and partner
- Coordinate meetings, personal commitments, and business obligations
- Anticipate scheduling conflicts and proactively resolve them
- Assist with personal gifting, reminders, and special events (birthdays, holidays)
- Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
- Support lifestyle organization to ensure efficiency and balance
Vacancy posted 11 hours ago
Similar jobs that could be interesting for youBased on the Executive Administrative Assistant in Arlington, VA vacancy
- ...Executive Administrative Assistant Tygart is seeking an Executive Administrative Assistant to support a DOJ office in Washington, DC. The Executive Administrative Assistant serves as a central point of coordination for meetings, travel arrangements, official communications...SuggestedWork at officeLocal area
Tygart Technology Inc
Washington DC3 days ago $60k - $75k
...Administrative Assistant Artemis is seeking a full-time Administrative Assistant to support a high visibility federal client. The role provides... ...and external stakeholders. This individual provides executive-level administrative support to our client, ensuring effective...SuggestedFull timeWork at officeLocal areaFlexible hoursArtemis Llc
Washington DC1 day ago- ...Administrative Support Position The Office of Legislative and Public Affairs (OLPA) is requesting a contractor to provide administrative support. These services are being sought for the purpose of Administration and Program Support for the agency. This position...SuggestedContract workFor contractorsWork at officeLocal area
Olgoonik Corporation
Alexandria, VA3 days ago $55k - $85k
...Executive Administrative Assistant For more than 55 years, Reproductive Freedom for All and its chapters have fought to protect and expand reproductive freedom including access to abortion and contraception for everybody. We are powered by our more than 4 million members...SuggestedFull timeInternshipWork at officeArena
Washington DC3 days ago- ...Position Overview Position: Executive Administrative Coordinator Company: Ernst & Young Duration: Permanent Location: Mclean... ...Day to Day: # Will handle traditional executive assistant functions supporting partners with things like expense processing...SuggestedPermanent employment
Insight Global
Washington DC2 days ago - ...Executive Administrative Assistant Become an integral part of the Corporate Responsibility (CR) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! Be part of a team that is results-oriented, with a focus on attention...Work at office
Chase
Washington DC3 days ago - ...with Islamic finance principles. Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership and help ensure the smooth operation of day-to-day activities. This role is ideal for someone...Work at office
- Executive Secretary Administrative Assistant Travel: Some travel expected Clearance: Must be eligible to obtain and maintain a Public Trust determination Summary/Objective Five Stones Research Corporation (5SRC) collecting resumes for upcoming proposal efforts supporting...Contract workWork at office
- ...that results are clear and Prepares correspondence for the assistant director, chief of staff, deputyassistant director, or branch... ...Conducts periodic training to update thosethroughout the office on administrative procedures and recommends changes as necessary. Makes...Contract workWork at office
- Executive Administrative Assistant SiloSmashers is seeking an experienced Executive Administrative Assistant to support our federal law enforcement client. The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an...Civilian ContractorContract workWork at officeRemote work
- ...Executive Administrative Assistant The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project...Temporary workWork at officeRemote workRelocationFlexible hours
- ...Executive Administrative Assistant The Defense Sector at Leidos currently has an opening for an Executive Administrative Assistant to work in our Alexandria, VA and Pentagon locations. This exciting opportunity will use your experience to support DoD Senior Leadership...For contractorsWork at office
- ...Executive Administrative Assistant Become an integral part of the Corporate Responsibility (CR) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! Be part of a team that is results-oriented, with a focus on attention...Work at office
- ...divh2Executive Assistant/Administrative Assistant II/h2pInfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing... ...level of customer satisfaction./ppICS is seeking an Executive Assistant/Administrative Assistant II to join our team! The...Temporary workFor contractorsWork at officeNight shift
- ...Executive Administrative Assistant LMI seeks an Executive Administrative Assistant to support our federal customer in Arlington, Virginia. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital...Work at officeShift work
- This is a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys working at the intersection of client service, operations, and business development. This role is onsite 5 days in office. Key Responsibilities Serve as a liaison between Managers...Work at officeLocal area
LHH
Arlington, VA11 hours ago - Senior Executive Administrative Assistant Job Category: Administrative Services Requisition Number: SENIO007763 Posted: May 15, 2026 Full-Time Locations Showing 1 location Washington, DC 20005, USA Description The Mission Concepts & Capabilitis (MCC) division of...Full timeContract workSummer workWork at officeRemote work
- Overview Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving...Work at office
- The Catholic University Of America is seeking an Assistant to the Associate Dean for the School of Philosophy. This position provides comprehensive administrative support in managing student records, coordinating course schedules, and assisting with academic processes to...Work at office
$90k - $120k
...ABOUT THE JOB We are seeking an Executive Personal Assistant (EPA) to serve as a trusted executor and core member of the Office of the... ...and Director of Executive Operations, providing hands-on administrative, logistical and personal support while maintaining continuity...Temporary workWork at officeImmediate startShift workOld State Staffing
Alexandria, VA11 hours ago- ...Executive Assistant Addison Group is partnering with a professional services company seeking a skilled Executive Assistant to provide... ...environment. The Executive Assistant will manage daily administrative tasks for senior executives, including calendar management...Work at officeLocal areaShift work
Addison Group
Washington DC4 days ago $80k - $92k
...Join to apply for the Executive Assistant role at Insured Retirement Institute (IRI)Join to apply for the Executive Assistant role at Insured... ...virtual meetings and events.This is not a traditional administrative role—strong PowerPoint, design, virtual meeting, and event...Temporary workSummer workFreelanceWork at officeRemote workFlexible hoursInsured Retirement Institute (IRI)
Washington DC4 days ago$95k - $130k
...Executive Assistant Washington D.C. True Anomaly delivers decisive capabilities for space superiority. We build autonomous spacecraft... ...focused on business objectives. Support day-to-day administrative needs including expense reporting and meeting coordination...Work at officeTrue Anomaly
Washington DC1 day ago- ...Were hiring an Executive Assistant who thrives on organization, discretion, and proactive support. This role plays a critical part in enabling... ...suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-...Work at office
LHH
Washington DC3 days ago - ...Executive Assistant The Brand Guild, a full-service communications agency, is seeking a highly organized, proactive Executive Assistant (EA) to support our Co-CEOs. The EA will be a trusted partner, helping drive initiatives, streamline operations, and maximize executive...Summer workWork at officeFlexible hours3 days per week
The Brand Guild
Washington DC4 days ago $70k - $80k
...Executive Assistant, Southeast Region As an Executive Assistant in the Southeast Region, you will be the point person for leaders in... ...and Human Resources). Your role includes providing vital administrative support, facilitating information flow, creating compelling...Contract workWork at officeLocal areaGensler
Washington DC1 day ago- ...Executive Administrator III Galapagos Federal Systems LLC is seeking a highly capable and proactive professional to serve as an Executive... ...staff coordination, and leadership support requirements Assist with task management, suspense tracking, and follow-up actions...Flexible hours
Navstar
Arlington, VA4 days ago - ...Executive Assistant BLUEHAWK, LLC is a professional services firm providing intelligence, information technology, language, and training... .... The ideal candidate will excel in managing complex administrative functions, coordinating executive schedules, and ensuring...Full timeWork at office
Bluehawk
Washington DC11 hours ago - ...psychiatrists to provide 24/7 support to even the most complex and underserved behavioral health populations. The Executive Assistant provides high-level administrative, organizational, and operational support to Mindoula’s executive leadership, with a strong focus on...Work at officeRemote workShift work
Mindoula
Arlington, VA3 days ago - ...Executive Assistant Provides administrative services to executives and teams in the Danaher Corporate Finance organization. Responsible for handling meeting scheduling, travel arrangements, expense reporting, correspondence, reception, filing, mail delivery and external...Work at office
Omni Inclusive
Washington DC2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Administrative Assistant. Be the first to apply!
Related searches
- personal executive assistant Arlington, VA
- executive assistant - work from home: remote Arlington, VA
- executive assistant communications Arlington, VA
- senior level executive assistant Arlington, VA
- executive assistant Arlington, VA
- senior executive assistant Arlington, VA
- executive assistant temporary Arlington, VA
- remote executive assistant (part-time) Arlington, VA
- c-level executive assistant Arlington, VA
- executive secretary Arlington, VA