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Executive Administrative Assistant

Trivium LLC

Arlington, VA
Executive Assistant / Life Manager

We are seeking a highly organized, proactive, and resourceful Executive Assistant / Life Manager to support a fast-paced entrepreneur managing multiple businesses, real estate assets, and personal responsibilities.

This is a high-trust, high-responsibility role designed for someone who thrives in managing complexity, bringing order to chaos, and creating efficiency across both personal and business operations.

You will act as a central right hand, ensuring the executive's life runs seamlessly so they can focus on business growth and strategic priorities.

Key Responsibilities
  • Coordinate household operations including cleaning staff, meal prep services, and vendors
  • Ensure smooth daily home logistics for executive and partner
  • Manage errands, personal requests, and day-to-day coordination
  • Oversee pet-related scheduling and household needs
  • Organize and maintain overview of multiple properties and recurring bills
  • Track utilities, invoices, and payment schedules to ensure nothing is missed
  • Assist in basic financial tracking and expense organization
  • Maintain structured systems for personal and business obligations
  • Plan and manage domestic and international travel end-to-end
  • Provide itinerary breakdowns, cost summaries, and recommendations
  • Handle bookings for flights, hotels, dining, and experiences
  • Manage last-minute changes and travel disruptions
  • Monitor and filter high-volume personal and business emails
  • Identify priorities and provide daily/weekly email summaries
  • Draft responses and coordinate follow-ups when needed
  • Act as gatekeeper to protect executive time and focus
  • Maintain structured calendars for executive and partner
  • Coordinate meetings, personal commitments, and business obligations
  • Anticipate scheduling conflicts and proactively resolve them
  • Assist with personal gifting, reminders, and special events (birthdays, holidays)
  • Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
  • Support lifestyle organization to ensure efficiency and balance
Apply
Vacancy posted 19 hours ago
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