Construction Accounts Payable Specialist (421)

Job Description

Job Description

Construction Accounts Payable Specialist

Fort Wayne, IN

The Construction Accounts Payable Specialist provides accounting and administrative support for construction projects, with primary responsibility for invoice processing, job cost accuracy, reconciliations, and project billing support.

This position works closely with project managers, project accounting staff, vendors, and subcontractors to ensure financial information is accurate, properly documented, and processed on schedule. The successful candidate will be detail-oriented, organized, responsive, and comfortable learning construction-specific accounting systems.

Construction Accounts Payable Specialist Key Responsibilities

• Review vendor and subcontractor invoices for accuracy, proper coding, and project allocation.
• Enter and process invoices through the company's accounting system.
• Respond to vendor questions regarding invoices, payments, and account information.
• Assist with month-end and year-end accounting activities.
• Prepare account reconciliations and supporting analyses as needed.
• Process job cost corrections and adjustments to maintain accurate project records.
• Assist with monthly customer billing and related documentation.
• Maintain organized accounting records and supporting documentation.
• Work with project managers, project accountants, vendors, and subcontractors to resolve accounting issues.
• Research discrepancies and follow through to resolution.
• Support other accounting and administrative functions as assigned.

Construction Accounts Payable Specialist Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree in Accounting, Finance, or a related field preferred.
• At least 1 year of accounts payable, accounting, construction accounting, or related experience; relevant internship experience may be considered.
• Construction industry experience preferred.
• Familiarity with job costing, project accounting, or subcontractor/vendor billing is a plus.
• Strong Microsoft Office skills, particularly Excel and Word.
• Experience with construction project management or accounting software is preferred.
• Ability to quickly learn new financial and project management systems.
• Strong attention to detail and accuracy.
• Excellent organization, prioritization, and follow-through.
• Strong analytical and problem-solving abilities.
• Professional written and verbal communication skills.
• Ability to work independently while effectively supporting a project team.

Ideal Candidate

The ideal candidate is an organized accounting professional who enjoys working in a project-driven environment. They are comfortable reviewing detailed financial information, identifying discrepancies, communicating with vendors and project teams, and managing multiple deadlines. Construction accounting experience is valuable, but candidates with strong accounting fundamentals and a willingness to learn may also be successful in the role.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• What accounting software do you have experience with?
• Do you have experience with construction job costing or project accounting?
• Have you reviewed invoices to determine the correct project, cost code, or account allocation?
• Able to pass a drug screen and background check?

Education:

• Bachelor's (Preferred)

Experience:

• Accounts payable: 1 year (Required)
• Construction Accounting: 1 year (Preferred)

Work Location: In person