Field Clerk

Construction Clerk - Pipeline/Oil & Gas Inspection Location: Field-based with office support Position Summary The Construction Clerk provides essential administrative and clerical support for pipeline and oil & gas construction projects, working closely with inspection teams to ensure accurate documentation, compliance tracking, and efficient project operations. This role serves as a critical link between field operations and office management. Key Responsibilities Maintain accurate and up-to-date project files, inspection reports, and compliance documentation Process and organize daily inspection reports, non-conformance reports, and corrective action records Track and file permits, certifications, safety documentation, and regulatory compliance materials Prepare and distribute daily reports to project stakeholders and management Coordinate scheduling for inspection activities and personnel assignments Manage project correspondence, including emails, memos, and official communications Assist with timesheet processing and personnel records for field staff Handle procurement of office supplies and basic field equipment as needed Input inspection data and project information into company databases and tracking systems Generate reports and summaries for project progress meetings Maintain accurate inventory records of inspection equipment and supplies Support quality assurance processes through data verification and record audits Serve as primary contact point between field operations and office personnel Coordinate with contractors, clients, and regulatory agencies regarding documentation requirements Assist in preparation of materials for client meetings and regulatory submissions Support field personnel with administrative needs and information requests Required Qualifications High school diploma or equivalent required; associate degree preferred 2+ years of administrative or clerical experience, preferably in construction or industrial settings Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong organizational skills with attention to detail and accuracy Excellent written and verbal communication skills Ability to work in field environments and adapt to changing project locations Preferred Qualifications Previous experience in oil & gas, pipeline, or construction industries Familiarity with regulatory compliance documentation (DOT, EPA, OSHA) Experience with project management software and inspection databases Knowledge of construction terminology and processes Valid driver's license and reliable transportation Working Conditions Combination of office and field work environments May require travel to various project sites Occasional overtime and weekend work based on project demands Must be able to work in outdoor conditions when supporting field operations #J-18808-Ljbffr