Administrative Assistant

Administrative & Project Coordinator

Full-Time | In-Office | Mount Pleasant, South Carolina

Hunter Baker Homes is seeking an organized, dependable, and self-motivated Administrative & Project Coordinator to support day-to-day office administration and residential construction operations. This role works closely with company management and the Build Team to coordinate project documentation, subcontractor and vendor communication, invoicing, scheduling, material orders, deliveries, and general administrative tasks.

The ideal candidate is detail-oriented, communicates professionally, is comfortable managing multiple priorities, and can complete assigned work independently with limited supervision. This is a full-time, in-office position and is not eligible for remote work.

• Assist with preparing, distributing, organizing, and maintaining subcontractor contracts and related project documentation.

• Maintain project tracking spreadsheets, administrative logs, and other internal construction project records.

• Assist with customer invoicing, data entry, and general project-related accounting administration.

• Communicate professionally with clients, subcontractors, vendors, suppliers, and members of the Build Team by telephone and email.

• Assist the Build Team with subcontractor and vendor scheduling, material ordering, and coordination of jobsite deliveries.

• Obtain, review, organize, and maintain current subcontractor Certificates of Insurance (COIs) and related compliance records.

• Maintain organized electronic and physical project files, including contracts, invoices, insurance documents, and correspondence.

• Monitor office supply inventory and place or coordinate orders as needed.

• Assist with maintaining a clean, organized, safe, and professional office environment.

• Provide additional administrative, project coordination, and construction office support as requested by management and the Build Team.

• Strong organizational, time-management, and attention-to-detail skills.

• Strong written and verbal communication skills with a professional approach to customer service and vendor relations.

• Ability to prioritize multiple assignments, meet deadlines, and follow tasks through to completion.

• Ability to follow verbal and written instructions and work independently with limited direct supervision.

• Self-motivated, dependable, punctual, and comfortable working in a fast-paced small-business environment.

• Strong general computer skills and proficiency with common office software.

• Proficiency with Microsoft Excel is strongly preferred; experience maintaining spreadsheets and project tracking tools is beneficial.

• Experience with QuickBooks or similar accounting/bookkeeping software is strongly preferred.

• Previous administrative, office management, project coordination, construction administration, homebuilding, or residential construction experience is preferred but not required.

• Ability to maintain a professional appearance and communicate effectively with clients, subcontractors, vendors, and suppliers.

This position is based at the Hunter Baker Homes office at 1007 Johnnie Dodds Blvd., Suite 108, Mount Pleasant, SC 29464. Regular and reliable attendance at the office is required. This is an in-office position and is not a remote or hybrid role.

• $60,000 annual salary, paid biweekly.

• One week of paid vacation annually following completion of the initial six-month employment period.

• Company-provided computer.

• Cell phone reimbursement.

The first six months of employment will serve as an introductory period during which the employee's performance, reliability, communication, ability to fulfill the responsibilities of the position, and overall suitability for the role will be evaluated.

• Candidates with experience in administrative support, administrative assistant, office administration, office coordinator, project coordinator, construction coordinator, construction administration, residential construction, homebuilding, contractor administration, subcontractor coordination, vendor coordination, project documentation, document management, scheduling, material ordering, delivery coordination, invoicing, QuickBooks, Microsoft Excel, data entry, certificates of insurance (COI), customer service, and construction office support are encouraged to apply.