Accounting Associate III

Job Description

Job Description

Pay rate: $26/hr

1 Month contract can be extended

Schedule: Monday - Friday ( 8:30 am to 5:30 am Central Time Zone with 1 hour lunch

• This role is responsible for processing and managing vendor invoices
• supporting a three-way matching process
• ensuring accurate and timely payment operations.

The ideal candidate will bring strong A/P experience, familiarity with accounting systems, and the ability to work efficiently in a high-volume environment.

• Process vendor invoices by printing, distributing, and tracking invoices received via email, fax, and mail.
• Retrieve and distribute incoming mail to the Accounts Payable team for timely processing.
• Perform three-way matching (Purchase Order, Bill of Lading/Receiving Document, and Vendor Invoice) to ensure accuracy and compliance.
• Scan and index vendor invoices for electronic imaging and records management.
• Maintain accurate tracking of invoices received through multiple channels. Communicate effectively with vendors to resolve discrepancies or request missing/incomplete invoice information.
• Escalate issues beyond scope to appropriate stakeholders and keep the Supervisor informed of any concerns.
• Assist in training new associates on mail distribution processes and invoice handling procedures.
• Support continuous process improvements and perform additional duties as assigned.

Qualifications & Experience

• 3–7 years of experience in Accounts Payable or related accounting functions.
• Strong understanding of three-way matching processes and A/P best practices.
• Experience in a fast-paced, high-volume A/P environment. Familiarity with accounting systems such as UMS and Microsoft Dynamics NAV (NAV) preferred.
• Prior experience with SAP and/or in the foodservice or distribution industry is a plus.
• Strong organizational skills with attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines.
• Strong communication skills and a collaborative team approach.
• Demonstrated ability to learn quickly and adapt to new systems and processes.
• Core Competencies Accounts Payable expertise Analytical thinking and problem-solving
• Time management and prioritization
• Attention to detail Systems proficiency
• Adaptability and initiative