Office Manager/Payroll Support-Kiewit Nuclear Solutions

Requisition ID: 180263 Job Level: Entry Level Home District/Group: Kiewit Nuclear Solutions Department: Administration Market: Nuclear Employment Type: Full Time Position Overview As a project office manager for Kiewit, you will provide administrative support to members of a specific project, department, and division while promoting teamwork and creativity by encouraging effective communication. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others. District Overview Kiewit Nuclear Solutions. is a full-service engineering, project management, and construction provider operating across North America. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets. As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides wholistic solutions, differentiating our team from the rest of the industry. Location This is an onsite position in Scoville, ID (greater Idaho Falls, ID). Qualifications At least 1 year of administrative experience preferred. High school diploma or general education degree (GED). Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook. Strong professional interpersonal, written, and verbal communication skills. Able to take direction and provide timely feedback on progress of tasks. Exceptional attention to detail, organization, and active listening skills. Ability to manage multiple tasks effectively. Ability to work from 7:00 am – 4:00 pm, with occasional varying schedules in support of site operational needs. This may include occasional extended hours or weekend work (OT pay offered for over 8 hours). Responsibilities Manage craft requisition and execution including workforce planning, staffing schedules and hiring. Set up and conduct weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files Complete I-9s for craft hires and staff transfers (as applicable) Order and distribute craft hiring/ benefit packets Sorting and distribution of pay stubs Employee Performance policy documentation and maintenance Update HR and business reporting on an ongoing basis. Maintain required employment posters and affirmative action binder. Greet visitors, organize and arrange meetings, report generation, data entry, SharePoint management. Prepare outgoing mail and correspondence, including e-mails and faxes as applicable. Provide reception support as applicable. Prepare meeting agendas, assists with setup/cleanup, and creates PowerPoint presentations as requested. Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project. Assists with new hire onboarding processes, forms, and documentation. Manages Form I-9 and E-Verify processes for all US new staff hires while ensuring compliance with employment authorization requirements. Facilitate manage project expense reports & ensuring all transactions are accounted for with the right documentation. Completes other administrative and HR administrative functions as needed for the project. #LI-LH1 Other Requirements: Regular, reliable attendance Work productively and meet deadlines timely Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. May work at various different locations and conditions may vary. We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. ​