Office Manager

Job Description

Job Description

Company: Confidential Commercial Landscape & Construction Firm
Location: North Haven, CT
Recruiter: Bloom Talent Solutions

We specialize in recruiting high-caliber leaders in the green industry, partnering with commercial landscape and construction firms that are growing, modernizing, and building future-forward teams. This role is one of the most impactful positions we are filling this year.

The Operational Core of a Growing Company

This isn't just an office management job. It's a chance to serve as the operational backbone of a 40+ year commercial landscape and construction firm in the middle of a meaningful expansion. As Office Manager, you will oversee the administrative team, lead accounting operations, support payroll and HR functions, and connect every moving part that keeps a 100+ person, multi-division business running smoothly.

You will report directly to the Controller and carry real authority across finance, people operations, contract administration, and field coordination. The company is family-owned, second-generation, and built on process discipline and client excellence. They are expanding into Westchester County, NY and Northern New Jersey, and they need an A-plus operator to grow with them.

Key Responsibilities

• Oversee accounts payable in Sage 300 CRE, including PO processing, vendor invoicing, payments, and expense tracking via Concur
• Support accounts receivable, billing, and collections in Aspire
• Apply strong knowledge of cost codes, departmental allocation, and accurate expense coding
• Partner with the Controller on month-end close, audit preparation, and financial reporting
• Lead and provide guidance to the office administrative team
• Establish and enforce standard operating procedures across all office functions
• Partner with the part-time HR lead on onboarding, employee records, and I-9 collection
• Maintain personnel files in UKG and support digitalization efforts as the company scales
• Serve as backup to the primary payroll administrator on weekly payroll runs in UKG
• Manage contract administration, insurance documentation, and renewals
• Serve as the primary point of contact for branch communications across phone, email, and visitors
• Support seasonal operations during spring ramp-up and winter snow operations

Qualifications

• 5+ years of office management, branch administration, or operations administration experience in commercial landscaping, construction, facilities services, or a comparable field services industry
• Strong accounting background with hands-on AP/AR experience, cost code fluency, and expense tracking
• Demonstrated ability to lead and manage office staff
• Proven process discipline: SOP-driven, detail-obsessed, and accountable
• Advanced Microsoft Office proficiency, especially Excel
• Valid driver's license; ability to work full-time on-site in North Haven, CT
• Hands-on experience with Sage 300 CRE, Aspire, UKG, or Concur strongly preferred
• Bilingual fluency in English and Spanish a plus
• Familiarity with commercial landscaping or construction seasonality preferred

Why This Role? Why Now?

This is a rare opportunity for a seasoned operator to step into a senior role with real scope and real impact. You will have direct access to the Controller and ownership, authority over office operations, and a clear growth path as the company scales into a multi-state platform. The business is profitable, well-established, and moving with intention.

Compensation and Benefits

• Base Salary: $80,000 to $90,000, commensurate with experience and system fluency
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Year-round, consistent schedule
• Career growth opportunity as the company expands multi-state

How to Apply

Bloom Talent Solutions is the exclusive recruitment partner for this position. If you are an experienced operations and administrative leader ready to take ownership of a high-functioning office, submit your resume today. All inquiries are confidential.