Senior Associate Director, Programs- Winship Cancer Institute

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description About Winship Cancer Institute of Emory UniversityDedicated to discovering cures for cancer and inspiring hope, Winship Cancer Institute of Emory University is Georgia’s only National Cancer Institute-designated Comprehensive Cancer Center, a prestigious distinction given to the top tier of cancer centers nationwide for making breakthroughs against cancer. Winship is researching, developing, teaching, and providing novel and highly effective ways to prevent, detect, diagnose, treat, and survive cancer. Cancer care at Winship includes leading cancer specialists collaborating across disciplines to tailor treatment plans to each patient’s needs and type of cancer; innovative therapies and clinical trials; comprehensive patient and family support services; and a personalized care experience aimed at easing the burden of cancer. Winship is Where Science Becomes Hope. For more information, visit winshipcancer.emory.edu.ABOUT THE INITIATIVEThe Winship Cellular Therapy Initiative was recently launched to bring together investigators developing cellular therapies for patients with cancer. It operates within the Cancer Immunology Program at Winship, the only NCI-Designated Comprehensive Cancer Center in the State of Georgia and supports innovative investigator-initiated research spanning tumor-infiltrating lymphocyte therapies, engineered CAR T and TCR platforms, and translational immunology. The Initiative is growing and sustaining a cellular therapy focused research community through an annual symposium, a pilot award program, and trainee development activities.POSITION SUMMARYThe Program Manager is the primary operational and administrative partner to the Initiative's two Scientific Co-Directors. This person plans and runs the Initiative's meetings and events, organizes activities with the External Advisory Board, Consultants, and multi-institutional collaborators, works collaboratively within Winship to administer the pilot award program, manages the budget and purchasing, and prepares financial and scientific reports or other materials that facilitate regular updates to institutional leadership, advisors, and prospective philanthropic donors. The Program Manager also anticipates what the Co-Directors need and connects investigators and administrators who should be working together.Because the Initiative is new, the Program Manager will not inherit an established calendar, tracking system, or set of procedures, and will work with the Scientific Co-Directors and Winship Administrative leaders to create them. In the inaugural year, this person will be tasked with a key leadership role in working as a team to plan the first retreat, initiate and execute External Advisory Board meetings, organize the first pilot award cycle with Winship administration, and set up regular financial and scientific reporting to institutional leadership. The systems and relationships established in year one will shape how the Initiative operates going forward.Winship is seeking qualified candidates for the Senior Associate Director, Programs position. Position details are as follows:KEY RESPONSIBILITIES: Directs the strategic planning, development, and implementation of a program. Serves as a liaison and key spokesperson to various committees and organizations. Responds to inquiries and assists in promoting the program. Assists with policy formulation, strategy development, and the management of daily operations. May collaborate with representatives from private, government, and international agencies. Conducts research, designs new initiatives, and writes publishable articles and papers. May supervise staff.ADDITIONAL JOB DESCRIPTION: Events and meetingsTake initiative in a leadership role to plan and run the annual retreat, including venue, agenda, speaker invitations and travel, registration, catering, and oversight on financial and scientific materialsCreate and manage the calendar of recurring Initiative meetings, agendas, and record decisions and follow-up itemsCoordinate meetings among investigators, institutional leaders, and external partners with the goal of facilitating scientific advances in cellular therapy translational researchWebsite and online presenceBuild and maintain the Initiative's website, working collaboratively with Winship marketing and web staffKeep content current, including leadership and membership, research areas, funding opportunities, events, seminars, external presentation updates and newsPost announcements for the retreat, seminar series, pilot award cycles, and trainee opportunitiesGather and write content from investigators, including project descriptions, publications, and updatesServe as the point of contact for website updates and requests from Initiative membersExternal Advisory BoardSchedule and organize advisory board meetings across members at multiple institutionsPrepare agendas and background materials in advance of each meetingArrange travel, lodging, and honorariaRecord recommendations and track follow-up items to completionMaintain correspondence with board members between meetingsPilot and innovation awardsWork with Winship administrators to run the annual award cycles, from announcement and application intake through review, notification, and award setupTrack award spending and progress after the award is madeBudget and purchasing of TIL and CAR programsManage the Initiative's operating budget with the Winship financial team and the Co-DirectorsTrack spending against plan and against the correct funding sourceHandle purchasing, including quotes, purchase orders, vendor setup, supplies, equipment, and service agreementsProcess honoraria, travel reimbursements, and vendor invoicesPrepare budget projections, reconciliations, and financial summariesReporting and writingPrepare progress reports, metrics, slides, and briefing materials for institutional leadership, the advisory board, and philanthropic partnersDraft and edit scientific summaries for reports, funding proposals, and donor communications, translating research findings for both scientific and general audiencesTrack Initiative activities and project milestones so that current information is available for reportingMaintain Initiative web content and communications with Winship marketingSupport to the Scientific Co-Directors and Technical DirectorManage the Initiative's priorities, deadlines, and follow-up on behalf of the DirectorsPrepare materials and background in advance of their meetingsDraft correspondence, agendas, and summariesTrack commitments made by and to the Scientific and Technical Directors through to completionCommunity, training, and partnershipsServe as the point of contact for questions about the Initiative and direct people to the right resourcesAdminister the trainee travel award review processSupport training activities with Winship's cancer research training programsCoordinate scheduling, correspondence, and site visits with academic, industry, and philanthropic partnersResponsibilities will change as the Initiative grows, and the Program Manager should expect to take on activities beyond those listed here.MINIMUM QUALIFICATIONS: Bachelor's degree in a field related to the program and seven years of professional experience related to the program and previous supervisory and program/project management experience, OR equivalent combination of experience, education, and training. PREFERRED QUALIFICATIONS:Bachelor's degree in a life science, public health, business, communications, or related fieldThree or more years of experience in program administration, research administration, event management, or project coordination, preferably at an academic medical center, university, or research organizationExperience planning and running professional events such as retreats, seminar series, or advisory meetingsExperience managing a budget, tracking expenses, and preparing financial summariesExperience with institutional purchasing, including purchase orders, vendor setup, invoices, and reimbursementsExcellent writing and speaking skills, with the ability to prepare polished materials for senior leadership and external audiencesStrong organizational skills and the ability to manage many activities at once without losing track of detailsExperience creating or improving a process, not only following an established oneAbility to work effectively with faculty, clinicians, trainees, external advisors, and administrators who do not report to this positionWillingness to handle both planning work and routine administrative tasks, since the position has no support staff Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. 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We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.Job SummaryJob Number: 171798Job Type: Regular Full-TimeDivision: Exec.V.P. for Health AffairsDepartment: Winship Cancer InstituteJob Category: Project and Program ManagementCampus Location (For Posting) : Location: US-GA-AtlantaLocation : Name: Emory Clinic Bldg CRemote Work Classification: Primarily On CampusHealth and Safety Information: Not Applicable