Administrative Assistant

Join CBX Solutions

Build your career where you matter. Join CBX Solutions, the nation's leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you'll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why work with us? We're committed to your success, personally and professionally. You'll have access to:

• Comprehensive benefits: health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-life balance: generous paid time off for rest, family, and self-care.
• Career growth: you'll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive culture: innovation, creativity, and teamwork are at the heart of everything we do.

Job Description

Entry-level office position with administrative functions within accounting, collections, sales, and any other general administrative duties required. Works closely with Accounting Manager to support general accounting and business functions, specifically billing and accounts receivables functions. May provide back up as receptionist.

Essential functions:

• Complete, submit, track, and document waiver requests
• Resolve any issues restricting waivers from being issued
• Mail/email monthly statements and requested invoice copies
• Scan and email pay applications to general contractors per request of project accounts
• File paid pay applications
• Work with project managers and project accountants to help collect miscellaneous billings over 90 days
• Apply payments and assist with cash spreadsheet and cash sales
• Run credit cards for customers as needed
• Perform monthly credit card reconciliation
• Other relative duties as assigned

Minimum Qualifications

High School Diploma, or an equivalent combination of education/experience. Current and valid US driver's license preferred. Must pass pre-employment background check and drug test.

Knowledge, Skills and Abilities

Excellent organizational skills. Strong PC and systems skills required. Proficient in Microsoft Office Suite, especially Excel. Thorough knowledge of general accounting and financial processes. Excellent verbal and written communication skills required.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this role, the employee will regularly communicate verbally and in writing, and must be able to see and hear in a typical office setting. The role frequently involves sitting, walking, standing, using hands to handle or feel, and reaching with arms and hands.

Work Environment

This position operates primarily in a professional office environment. It routinely involves the use of standard office equipment such as computers, phones, printers, copiers, and filing systems. Occasional business travel may be required.

Qualification Requirements

To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. The requirements listed represent the knowledge, skills, and abilities necessary for success in the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

CBX Solutions is an Equal Opportunity Employer and a VEVRAA Federal Contractor. We are committed to providing equal employment opportunities to all qualified individuals, including minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.