Administrative Assistant - Pupil Services in Central Office

School Secretary

Position Description Organize, coordinate, schedule and perform office functions at a school location; serve as secretary to the Principal/Administrator and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel and others as assigned.

Essential Functions:

• Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations
• Prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines
• Perform secretarial and clerical tasks of a varied nature where thorough knowledge of school regulations and systems that require frequent exercise of independent judgement as provided by the Principal
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters
• Serve as secretary and provide administrative assistance to the Principal; Make, schedule and arrange appointments, meetings and conferences; independently compose letters, memoranda and bulletins as directed
• Serve as contact and reference source for staff, students, parents and the public
• Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products
• Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal's or designee's responsibilities
• Complete all required monthly and year end reports in a timely fashion
• Record and maintain attendance records
• Monitor absence management system for employee absences and substitute needs
• Assist with assigning of employees to substitute positions in classrooms
• Maintain and enter information into student, financial and/or HRIS systems, i.e., PowerSchool, Frontline, MUNIS, KRONOS, etc.
• Answer telephones, record messages and greet visitors
• Handle routine correspondence independently
• Maintain respect at all times for confidential information
• Attend meetings and in-services as required
• Respond to routine questions and requests in an appropriate manner
• Assists the Board of Education members, as necessary and requested by the administration

Other Duties and Responsibilities:

• Interact in a positive manner with staff, students and parents
• Make contact with the public with tact and diplomacy
• Promote good public relations by personal appearance, attitude and conversation
• Respond to routine questions and requests in an appropriate manner
• Maintain a level of approachability by administration and staff
• Perform other duties as assigned by Administrator

Qualifications/Certificates:

• High School Diploma, Associate's Degree in related area, preferred
• 5+ years secretarial experience
• 5+ years related experience preferred
• Alternative to the above qualifications as the Superintendent may find appropriate

Required Knowledge, Skills, and Abilities:

• Ability to communicate ideas and directives clearly and effectively, both orally and in writing
• Effective, active listening skills
• Ability to work effectively with others
• Organizational and problem solving skills
• Bilingual candidates encouraged to apply

Days: Monday Friday Salary: In accordance with the WASP contract

WINDHAM IS AN EQUAL OPPORTUNITY EMPLOYER It is the policy of the Windham Public Schools to ensure equal employment opportunity to every person regardless of race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual preference or physical and mental disability; and to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual preference, or physical and mental disability in the school district's educational program and activities.