Accountant / Payroll & HR Specialist

Overview

We are seeking an experienced Accountant / Payroll & HR Specialist with hands-on experience supporting U.S.-based companies . The ideal candidate will have strong accounting knowledge, expertise in QuickBooks Online , payroll processing, and HR administration. This role requires someone who can independently manage financial records, payroll operations, employee documentation, and compliance-related activities.

Key Responsibilities

• Manage day-to-day accounting activities using QuickBooks Online
• Perform accounts payable (AP) and accounts receivable (AR) functions
• Reconcile bank and credit card accounts
• Prepare financial reports, profit & loss statements, and balance sheets
• Process payroll accurately and on schedule for U.S.-based employees
• Manage payroll taxes, deductions, garnishments, and benefits administration
• Maintain employee records and HR documentation
• Support onboarding and offboarding activities
• Assist with employee benefits, PTO tracking, and HR compliance processes
• Coordinate with external CPAs, auditors, and tax professionals as needed
• Ensure compliance with U.S. labor laws and payroll regulations
• Support month-end and year-end closing activities

Required Qualifications

• 3+ years of accounting, bookkeeping, payroll, or HR administration experience
• Strong hands-on experience with QuickBooks Online
• Experience processing payroll for U.S.-based companies
• Knowledge of U.S. payroll regulations, taxes, and employment practices
• Experience with HR functions including onboarding, employee records, and benefits administration
• Strong understanding of AP, AR, bank reconciliations, and financial reporting
• Excellent communication and organizational skills
• Proficiency with Microsoft Excel and Microsoft Office Suite

Preferred Qualifications

• Experience with payroll platforms such as ADP, Gusto, Paychex, or Rippling
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Experience supporting remote or multi-state U.S. organizations
• Bookkeeping or accounting certifications are a plus

Required Skills

• QuickBooks Online
• Payroll Processing
• Human Resources Administration
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Bank Reconciliations
• Financial Reporting
• Microsoft Excel
• U.S. Payroll Compliance
• Employee Onboarding & Offboarding