HVAC Project Manager

Job Description

Job Description

At Kelso Building Services, we believe in empowering our team members with the tools, training, and support they need to succeed. You'll be part of a company that values integrity, innovation, and customer satisfaction—and you'll have the opportunity to grow your career in a dynamic and rewarding environment.

We are seeking an experienced HVAC Project Manager with a minimum of three (3) years of project management experience in the HVAC industry to oversee and successfully deliver mechanical construction projects from preconstruction through closeout. The HVAC Project Manager will be responsible for managing project budgets, schedules, subcontractors, field personnel, client relationships, safety compliance, and overall project execution while ensuring quality workmanship and customer satisfaction.

The ideal candidate is a highly organized leader with strong technical HVAC knowledge, proven project management experience, and the ability to effectively manage multiple projects in a fast-paced environment.

Key Responsibilities

• Plan, direct, and coordinate all phases of commercial HVAC construction projects to ensure successful completion on time, within budget, and in compliance with company quality and safety standards.
• Develop and maintain project schedules, budgets, manpower plans, and procurement timelines.
• Monitor project financial performance, including job cost tracking, forecasting, billing, and budget management.
• Manage all project documentation, including:
  • Requests for Information (RFIs)
  • Submittals
  • Change Orders
  • Purchase Orders
  • Payment Applications
  • Requests for Proposal (RFPs)
  • Requests for Qualifications (RFQs)
  • Claims and project correspondence
• Serve as the primary point of contact for owners, general contractors, engineers, architects, vendors, and subcontractors.
• Coordinate project activities with Operations, Estimating, and Field Leadership teams to ensure proper staffing, equipment, and material availability.
• Lead project meetings and provide detailed progress updates to internal and external stakeholders.
• Review mechanical drawings, specifications, contracts, and project documents for accuracy, constructability, and compliance.
• Identify project risks, resolve conflicts, and proactively develop solutions to maintain project objectives.
• Supervise and support Project Coordinators, Foremen, and field personnel as assigned.
• Manage subcontractor performance and ensure compliance with project requirements.
• Ensure adherence to all OSHA regulations, company safety policies, and customer site requirements.
• Monitor quality control processes to ensure HVAC systems are installed and commissioned according to project specifications and industry standards.
• Support project closeout activities, including turnover documentation, punch lists, warranties, and final billing.
• Maintain strong customer relationships and identify opportunities for future work and business growth.
• Respond quickly and effectively to changing project needs and priorities.
• Perform other duties as assigned.

Required Skills & Abilities

• Minimum 3 years of HVAC Project Management experience .
• Strong understanding of HVAC systems, including:
  • Sheet metal
  • Mechanical piping
  • Plumbing coordination
  • Building automation systems
  • Equipment installation and startup
• Proven ability to manage multiple HVAC construction projects simultaneously.
• Strong financial acumen, including budgeting, forecasting, cost control, and project profitability analysis.
• Excellent leadership, communication, negotiation, and relationship-building skills.
• Ability to effectively manage subcontractors, field personnel, vendors, and customer expectations.
• Strong problem-solving and decision-making skills in fast-paced construction environments.
• Thorough understanding of construction contracts, drawings, specifications, and scheduling practices.
• Proficiency with various software.
• Ability to read and interpret mechanical plans, specifications, shop drawings, and construction documents.
• Strong organizational skills with exceptional attention to detail.

Education & Experience

• Bachelor's degree in Construction Management, Mechanical Engineering, Construction Engineering, or a related field preferred.
• Equivalent combination of education, trade experience, and project management experience will be considered.
• Minimum 3 years of commercial HVAC Project Management experience required.
• Experience managing commercial mechanical construction projects ranging from tenant improvements to large-scale ground-up projects preferred.
• Demonstrated success managing project budgets, schedules, contract administration, and client relationships.
• OSHA 30 Certification preferred.
• PMP Certification is a plus.
• Valid Driver's License with an acceptable driving record.
• Ability to travel to project sites as required.