Accounting Specialist

Qwest Electric LLC is seeking an experienced, detail-oriented Accounting Specialist to manage the companys day-to-day accounting operations. We are a commercial and industrial electrical contractor known for design-build and design-assist work on projects such as distribution centers, manufacturing facilities, healthcare facilities, schools, data centers and institutional buildings. 

The successful candidate will have extensive experience with QuickBooks Desktop Enterprise, a strong understanding of general ledger accounting, payroll, and financial reporting, and experience working for an electrical or other construction contractor . This position requires someone capable of independently maintaining accurate financial records, completing monthly closings, and providing timely financial information to management.

Primary Responsibilities:

General Accounting and Financial Reporting

• Maintain the general ledger using QuickBooks Desktop Enterprise.
• Prepare monthly financial statements, including income statements and balance sheets.
• Perform monthly bank, credit card, and general ledger reconciliations.
• Prepare and post journal entries and month-end adjustments.
• Maintain supporting schedules for balance sheet accounts.
• Assist outside accountants with year-end closing and tax preparation.

Accounts Payable and Accounts Receivable

• Process vendor invoices and payments.
• Verify appropriate expense classifications and job-cost allocations.
• Maintain vendor accounts and resolve discrepancies.
• Prepare customer invoices and record customer payments.
• Monitor accounts receivable aging and assist with collections.
• Reconcile vendor and customer balances.

Payroll Administration

• Process employee payroll accurately and on schedule.
• Maintain employee payroll records, deductions, and benefit information.
• Reconcile payroll liabilities and payroll-related general ledger accounts.
• Assist with year 1099 reporting.
• Allocate payroll labor costs to appropriate construction jobs.

Construction Accounting

• Maintain accurate job-cost records for individual construction projects.
• Assign labor, materials, subcontractor expenses, and other costs to the appropriate jobs.
• Review job profitability reports and investigate discrepancies.
• Assist with progress billing, retainage, and change-order tracking.
• Support preparation of work-in-progress (WIP) schedules and project cost reports.
• Coordinate with project managers to ensure accurate job-cost reporting.

Financial Controls and Administration

• Maintain organized accounting documentation and records.
• Assist with cash-flow reporting and monitoring.
• Identify accounting discrepancies and recommend corrections.
• Support insurance audits and other financial reviews.
• Maintain confidentiality of financial and employee information.

Required Qualifications

• Minimum 5 years of bookkeeping or accounting experience.
• Minimum 3 years of hands-on QuickBooks Desktop experience, preferably Enterprise.
• Demonstrated experience with full-cycle accounting.
• Strong knowledge of accounts payable, accounts receivable, payroll, general ledger accounting, and financial statement preparation.
• Proficiency in Microsoft Excel.
• Ability to work independently and meet monthly accounting deadlines.
• Strong organizational skills and attention to detail.

Preferred Qualifications

• Prior accounting experience with an electrical, mechanical, or general construction contractor.
• Experience with construction job costing, WIP reporting, and retainage.
• QuickBooks certification or professional bookkeeping certification.
• Associate degree or higher in accounting or business.
• Experience with multi-company accounting and intercompany transactions.

Salary & Benefits

• Competitive salary based on experience.
• Full benefits package including health, dental, vision, 401(k) with company match, PTO & holidays.
• Growth opportunity.

Qwest Electric is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.