Admin Assistant 1 - Data Collection / Data Entry

Job Description

Job Description

ADMIN ASSISTANT 1 DATA COLLECTION / DATA ENTRY

Job Title: Admin Assistant 1
Engagement Type: Contract
Work Arrangement: Onsite
Location: Indianapolis, IN

Position Overview

Our client is seeking an Admin Assistant 1 to support responsibilities related to sex and violent offender registration. The incumbent will be responsible for researching and collecting court documents, analyzing information, coordinating with law enforcement agencies, and accurately entering information into designated web portals and data systems.

The ideal candidate should have strong data collection and data entry experience, familiarity with court documents and legal terminology, excellent communication skills, and the ability to work with detailed and sensitive information.

Duties Responsibilities

• Research and collect court documents.

• Analyze and interpret the documents collected.

• Communicate with local and state law enforcement agencies.

• Enter data into a designated web portal and data systems.

• Perform related duties as assigned by Division Staff.

Job Requirements

• Broad experience with data collection and data entry.

• Broad knowledge of the Indiana Criminal Code.

• Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System.

• Experience and comfortability with court documents and legal jargon.

• Excellent written, verbal, and interpersonal communication skills.

• Strong organizational and time management skills.

• Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material.

• Ability to establish cooperative working relationships with department staff and external agency staff.

Difficulty of Work

• Ability to handle multiple, complex tasks and make good decisions based on knowledge and understanding of each specific question and assignment.

• Ability to use multiple methods to accomplish required tasks and achieve expected outcomes.

• Ability to complete all tasks accurately and within required timelines.

• Ability to work with sensitive information where accuracy is critical.

• Ability to work independently with periodic review for accuracy, compliance with policy, and overall organizational goals.

Personal Work Relationships

• Maintain effective working relationships with department staff and external agency personnel.

• Communicate and coordinate with staff regarding projects and assignment requirements.

Minimum Qualifications

• Bachelors Degree required.

• Masters Degree preferred.

• Equivalent work experience may also be considered.

Must-Have Skills

• Data Collection

• Data Entry

• Court Documents

• Legal Terminology

• Criminal Justice Knowledge

• Strong Written and Verbal Communication

• Organizational Skills

• Time Management

• Attention to Detail

• Ability to Process Sensitive Information

Preferred Skills

• Indiana Criminal Code knowledge

• Criminal justice experience

• Corrections experience

• Court/legal administrative experience

• Law enforcement experience

• Government experience

• Experience handling confidential or sensitive information