Church Front Desk Coordinator

Job Description

Job Description

The Front Desk Coordinator runs the daily activities at the HUB and provides administrative support to the Operations Director, the HR Director and creative team. This position coordinates and processes all volunteer applications and is the Volunteer Coordinator for all Special Sunday Events and supports All Church Events. This position also provides calendaring support for all departments; all staff leads and events.

Hub & Administrative Support

• Performs daily activities at the Hub, answering the phones, greeting visitors, etc.
• Supports the Operations Director and the creative team with managing content and digital presence.
• Works with the creative department to create and distribute graphics, ad postings and other ministry promotional material.
• Creates and distributes events listing pages on social media websites.
• Records and coordinates all events on the Calendar, for both church events and requested outside events.

Volunteer Coordinator

• Takes responsibility for the efficient operation of volunteer central.
• Tracks volunteer applications in Planning Center using workflows from date of application to job placement.
• Takes responsibility for maintaining volunteer files and ensures all necessary documentation is in every file. This includes performing file audits to ensure all files are compliant and stored with human resource guidelines.
• Volunteer team Co-Ordinator with team leaders for the Sunday Ushers, Greeters, New Guest Desk, Volunteer Desk and HUB info desk, as well as the Special Sunday Services and All Church Events.

Events

Coordinates Special Sunday and other Events i.e.:

• • Meet the Pastors – Mother’s Day - Father's Day – Easter – Communion – Baptisms – Ministry Fair – Christmas Eve Candlelight Service, etc.
• • All Church Events – All Church Picnic, Family Fun Night and Living Nativity
• • Outside event requests will be coordinated with the Events Pastor
  • Orders additional supplies needed for events and helps facilitate cleanup of special events, which may include laundry of towels and linens.
  •  
  • Competencies
  • Excellent verbal and written communication skills
  • Proficient with Microsoft Office
  • Website management experience
  • Ability to work independently and under strict deadlines
  • Experience managing people and working with volunteers
  • 1-3 years of related experience coordinating events in a church setting
  • Experience with Planning Center
  • Payroll Processing a plus

Position Status and Hours of Work

This is a part-time hourly position, working 29 hours. The workload will have peak times revolving around events. Normal work week hours will be 9am – 3pm Monday – Thursday and 8-1 on Sunday. EOE