T&I Marketing Coordinator 1

GAI seeks a skilled, highly motivated, results-driven Marketing Coordinator to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff. Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you! Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve. Essential Duties and Responsibilities Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities Follow through with assigned proposal tasks to meet critical deadlines Coordinate with internal and external points of contact to gather requested information and materials Track proposal efforts and ensure scheduled milestones are met Assist in writing marketing and technical content Proofread to ensure continuity and compliance with legal, technical, and marketing specifications Support presentation efforts including presentation development, rehearsals, materials, and logistics Maintain and populate detailed data in GAI's Deltek Vantagepoint database Provide assistance of marketing activities to support pursuit, client, and business plan objectives and contributes to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc. Assist in carrying out other programs and projects as identified Qualifications 2+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred Associate or bachelor's degree with a focus in business, marketing, or related area Competency Proficiency with Microsoft Word, Excel, Outlook and PowerPoint Proficiency with Adobe Creative Suite Deltek Vantagepoint (or similar database programs) experience is a plus Competent proofreading and editing skills Excellent communication and organizational skills Able to document and process information quickly and accurately, with strong attention to detail Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules Able to work both independently and as part of a team Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines Able to travel to surrounding states (several times throughout the year) Must have a vehicle for local travel (required) Proposal writing and layout samples are strongly encouraged - please include a URL on your resume or include PDF samples with your resume. General Characteristics Continues to show progress in acquiring basic skills. Contributes to the development and implementation of various internal and external marketing and Business development support activities for a market(s) or specialized area(s) under the direction and supervision of senior staff across one or more of the following areas: Proposals, Business Development Support, Data Management, and special projects. Minimum Years of Experience 2 to 3 Years of Experience Education Bachelor's Degree in Marketing or related field of study required Certification/Licensure Driver's License (required) Technical Responsibilities Support under direction and supervision of senior staff/ across one or more of the following areas: Proposals: Contributes to smaller/less complex to mid-sized proposal efforts. Supports larger/more complex efforts under the direction and supervision of senior staff/supervisor. Special Projects: Supports special projects under direction and supervision of senior staff/supervisor. BD Activities (includes supporting BD activities for a market and any associated sponsorships, advertising, client events, conferences, etc.): Contributes to smaller/less complex to mid-sized BD Activities. Supports large/more complex BD Activities under the direction and supervision of senior staff/supervisor. Data Management: Leads the updating of data management systems as it relates to assignments that the individual is leading. Contributes to special data management projects and/or updating data systems under the direction and supervision of senior staff/supervisor Project and Task Management Responsible for personal task management and adherence to deadlines and scope Management Responsibility Close supervision on all work assignments. No managerial responsibilities at this level. Communication Skills Possesses basic oral and written communication skills. Identifies and acknowledges principles of teamwork and leadership. Interacts primarily with internal project team members Benefits To Working at GAI Include Competitive Pay & Recognition Market based, competitive compensation Performance driven recognition and development bonuses Comprehensive Health & Wellness Medical, dental, and vision plans Company paid short-term and long-term disability Company paid life insurance Employee Assistance Program and wellness resources Meaningful Work-Life Balance Generous paid time off + 7 paid holidays An additional floating holiday-use it for what matters to you Paid maternity, paternity, and adoption leave Growth, Learning & Financial Security 401(k) with company match Tuition reimbursement Support and rewards for professional development and certifications Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr GAI Consultants Inc.