Association Accounting Coordinator

Join a collaborative and client-focused team as an Association Accounting Coordinator, where you will play a vital role in supporting the financial operations of community associations. This position acts as a key liaison between the Accounting Department, Community Association Managers, Board Members, and Unit Owners, ensuring that accounting-related requests are managed efficiently and professionally. The role offers the opportunity to combine accounting support, project coordination, and customer service in a dynamic environment. If you are detail-oriented, organized, and enjoy building positive relationships while contributing to the success of community associations, this is an excellent opportunity to grow your career.

Responsibilities

• Serve as the primary point of contact for accounting-related inquiries from Community Association Managers, Board Members, and Unit Owners.
• Coordinate accounting-related projects and departmental initiatives from inception through completion.
• Assist with the preparation and distribution of monthly financial reports.
• Research and resolve accounting questions by collaborating with internal departments.
• Track and follow up on outstanding requests to ensure timely resolution.
• Prepare professional correspondence, reports, and supporting documentation.
• Coordinate the onboarding and transition of new associations into the Accounting Department.
• Assist with annual audits, budget preparation, and other special accounting projects.
• Maintain organized electronic records and department documentation.
• Work closely with the Accounts Payable, Accounts Receivable, and Accounting teams to ensure efficient operations.
• Identify opportunities to improve processes and enhance the client experience.
• Perform other accounting and administrative responsibilities as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of two years of experience in accounting, administrative support, project coordination, or customer service.
• Strong understanding of basic accounting principles.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, analytical, and time management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Ability to work independently and as part of a collaborative team.
• Community Association (HOA/Condominium) accounting experience preferred.
• Property management experience is a plus.
• Experience with budget preparation or coordination is a plus.
• Experience communicating professionally with Community Association Managers, Board Members, and Unit Owners is preferred.
• Experience with property management and accounting software, such as Vantaca, is preferred.
• Demonstrated professionalism, discretion, and integrity when handling confidential financial information.
• Proactive, resourceful, and solutions-oriented approach.