Sales Coordinator

Sales Coordinator Job DescriptionMust be proficient in Microsoft OfficeMust be able to type a minimum of 35 wpmAnswer phonesSite visits with prospective clientsUtilize Sales Pro to book and contract groups and eventsAttend sales meetings as neededCover Breakfast/Evening reception rotationRepresents the hotel at events hosted by local organizationsNegotiate group bookings for groups 10 rooms and under peak nightHandle rooming lists, tax exemptions, invoices and room assignments for all groupsCreate all groups in R&ILoad and update local negotiated ratesSubmit Event Planner Points for Groups and EventsUpdate Preferred rates listPrepare weekly group resumes and distribute to Front Desk and update staff on pertinent detailsCreate banquet tickets and door cards for all meetings and eventsPost banquet and group actuals in SalesPro and OnQCreate Proposals upon request for CVB/Sports leadsSend follow ups on contracts and final counts for Groups and MeetingsHandle and coordinate Group bookings associated with Meetings and Events, work directly withSales and Events Manager to secure detailsOpen and Close Group and House accounts weekly, check for any discrepanciesCollect, post and drop all deposits related to Groups and EventsAttend weekly BEO meetings and offer input/ information on details of eventAssist Banquets team with set up/serving as neededAssist Walk-Ins and conduct tours if DOS and SEM is not availableShadow Sales Calls as requested by DOSSend Meeting Planner SurveysResearch competitor websites on a regular basisSubmit Pick up Requests given by the CVBMaintain Tax Exemption certificates for all tax-exempt eventsMail out Lost and Found itemsMake employee name tags and other labeling needsPost flyers and notices in back office, break room, kitchen as assigned, i.e. team rally, trainings, events, SALT scores, etc.Prepare, mail out and track gift certificatesCover front desk as neededOther administrative tasks as needed #J-18808-Ljbffr