Accounts Payable Specialist
Robert Half
Job Description
Job Description
We are looking for an Accounts Payable Specialist to join an agriculture organization in Salinas, California. This Contract to hire opportunity is ideal for an accounting specialist who can manage invoice processing, vendor activity, and payment support with accuracy and consistency. The person in this role will contribute to daily financial operations while helping keep records organized, current, and aligned with reporting needs.
Responsibilities:
• Manage day-to-day accounts payable activities by reviewing and entering invoices with a high degree of accuracy and timeliness.
• Compare invoices against purchase orders and receiving documentation to confirm completeness and proper approval before payment.
• Monitor product returns and apply related vendor credits or discounts to ensure account balances remain correct.
• Reconcile payable records by checking posted transactions against internal reports and outstanding balances.
• Provide support during month-end close by preparing documentation and assisting with account review activities.
• Address vendor questions regarding payments, invoices, and account status in a timely and courteous manner.
• Keep supplier files and payment details current by maintaining organized and accurate vendor records.
• Assist the broader finance team with special assignments, reporting needs, and other departmental priorities as requested.
• At least 3 years of experience in accounts payable or a closely related accounting position.• Hands-on ability with Microsoft Office, including strong working knowledge of Excel.
• Familiarity with Microsoft D365 or similar accounting systems is preferred.
• Clear verbal and written communication skills for effective coordination with vendors and internal teams.
• Strong attention to detail with the ability to maintain accuracy, organization, and dependable follow-through.
• Sound analytical thinking and problem-solving ability when reviewing financial information and resolving discrepancies.
• Capacity to work efficiently in a fast-moving environment, manage competing priorities, and meet deadlines.
• Willingness to learn additional tasks and cross-train within the department as business needs evolve.
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