Administrative Assistant (Administrative Specialist 2)

Initial Posting Date: 05/28/2026 Application Deadline: 06/04/2026 Agency: Oregon Business Development Department Salary Range: $4,308 - $5,983 Position Type: Employee Position Title: Administrative Assistant (Administrative Specialist 2) Job Description: Business Oregon, the state’s economic development agency, is currently hiring a Administrative Assistant (Administrative Specialist 2). Are you someone who thrives on keeping complex programs running smoothly and ensuring the details don’t fall through the cracks? In this role, you’ll play a key part in supporting economic development efforts across Oregon by coordinating program activities, assisting with technical processes, and helping ensure compliance with state and federal requirements. Note: We are committed to fostering a supportive work environment that promotes work-life balance and flexibility. This is a hybrid position that may have the ability to work from home, with the expectation of one day per week in-office presence as needed to support business operations. Here’s what you will do: Coordinate program and team operations by tracking projects and deadlines, managing calendars, organizing records, and supporting logistics for meetings, travel, and events. Support development of program materials and outreach content, including emails, formal correspondence, presentations, and newsletters. Maintain and update program databases (e.g., Salesforce), ensuring accuracy, completeness, and alignment with department processes. Review disbursement and reimbursement requests for accuracy, completeness, and basic compliance with budgets, contracts, and program requirements; flag issues for further review. Manage data and program processes by maintaining spreadsheets, tracking timelines and budgets, supporting public meeting requirements, and assisting with website updates. Conduct research and reporting support by gathering project information, tracking progress, and proofreading reports and contractual documents. Minimum Qualifications: Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis OR An equivalent combination of education and experience. Requested Skills: The ideal candidate will possess a combination of some or all the following skills. If you have these requested skills, let us know in your application materials! It's how we will choose who will move forward! You do not need to have all these skills to be eligible for this position. Proficiency coordinating multiple projects and deadlines, including calendar management, logistics, and task tracking in a team environment. Experience using Salesforce, or similar data management system to enter, manage, and report on program or project data. Experience reviewing financial or program documentation (such as invoices or reimbursement requests) for accuracy, completeness, and alignment with guidelines or contracts. Demonstrated experience developing written materials for a variety of audiences, including correspondence, presentations, and outreach content. Advanced experience using Microsoft Office tools, including developing Excel spreadsheets, to track, organize, and maintain program data, timelines, and records. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our requested skills listed. What Business Oregon does: Business Oregon is the economic development agency for the state of Oregon. We have about 200 people on our team, and we work with communities and businesses. We use our programs and expertise to help businesses grow, so they can in turn add jobs, diversify the economy, and increase Oregon prosperity. We work with communities to enhance and expand infrastructure and community safety with projects such as water/wastewater systems, seismic rehabilitation for schools, or rural broadband development. This also sets the stage for future business development. Our mission is to invest in Oregon’s businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy, all carried out with an agency strategic plan. Through a commitment to diversity, equity, inclusion, and accessibility we can advance towards our vision of prosperity for all. As the state of Oregon’s economic development agency, Business Oregon advances socio-economic justice by applying an equity lens to our programs, partnerships, and investments, ensuring that our decision-making and resource allocation reflect the needs of all Oregonians. By embedding diversity, equity, inclusion and accessibility into our agency’s culture and practices, we work to expand access, dismantle barriers, and promote equitable economic opportunities across the state. The Economic Development Division (EDD) promotes business and economic development opportunities by removing barriers to business growth and job creation/retention. The EDD division services include assisting Oregon businesses and communities to access State incentive programs for public and private sectors. Incentive programs and assistance include business finance programs, global trade assistance, infrastructure financing and other community and economic development programs. Recruitment Officers, Regional Development Officers, Global Trade Specialists, analysts, program specialists and coordinators, and loan officers work collectively in partnership with Oregon businesses and local communities to achieve the State’s economic development goals. Department programs for funding infrastructure projects include ARPA Capital Projects Fund; federal Community Development Block Grant program, the Federal Safe Drinking Water program, the Department’s Water/Wastewater and Special Public Works programs, Seismic Grants, Industrial Lands certification, Brownfields remediation, the Ports Revolving Loan Fund, the Ports Marketing and Planning program, and the Marine Navigation Improvement program. How to Apply Please Note: Applications must be submitted no later than 11:59 PM PDT/PST on June 4, 2026. Complete the following required steps: Fill out the application. If you are a current State of Oregon employee, you must apply through your employee Workday account through the Jobs Hub. Attach your current resume and cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that are listed under the “requested skills” section above. Your cover letter must be limited to no more than two (2) pages. Generic cover letters that do not address the qualities that you have under the “requested skills” section may receive lower scores than those that addressed the requested skills. Clearly demonstrate in your resume and cover letter how you meet all the minimum qualifications and requested skills listed above. Failure to submit the required resume and cover letter may remove your application from consideration. Complete the questionnaire. After you submit your application, please go to your Workday inbox and respond to the public records request authorization, and gender identity questionnaire. Answer the checkbox-style questions in the questionnaire. This screen will come after you submit your application, which completes the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox. Warning – Workday will timeout after 15 minutes of inactivity and will not save your application progress unless you use the “save for later” function. If you need to take a break, please be sure to click the save for later button to save your progress. You will find your unfinished application in your Workday inbox. Veterans, Disabled Veterans & State Servicemembers Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation prior to the close date of this posting to have the preference considered. Click on the Veterans, Disabled Veterans & State Servicemembers link for additional information. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments. What’s in it for you: Work/life balance, generous benefit package, 11 paid holidays a year, 3 paid personal days, flexible work schedules, paid leave, employer contribution retirement plan (PERS), and so much more. Learn more about working at Business Oregon and the benefits we offer. Planning for your future. Pension plan, and deferred compensation packages. Deepening employee engagement by connecting and building strong teams, using enhanced communications, transparency, mentoring, and coaching. Care for our people and culture. At Business Oregon, we value community and foster a sense of belonging for our employees. We invest in our employees’ well-being including training and professional development, addressing burnout and other efforts that contribute to healthy, whole employees. Public Service Loan Forgiveness. If you’re employed by a government agency, you may be eligible. Learn more. Additional Information: Business Oregon does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. Learn more. Hiring a successful candidate will be contingent upon the results of a criminal background check. Adverse background data may result in immediate disqualification. This recruitment will be used to establish a list of qualified candidates to fill the current position and may be used to fill future vacancies as they occur. Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. This is a full-time classified, non-exempt position and is not represented by a union. This is a PERS qualifying position. Employees new to the Public Employee Retirement System (PERS) will get a 6.95% base salary increase and will pay a 6% employee contribution to PERS, after an initial six-month waiting period. Are you looking to live in and experience Oregon? Learn more about life in Pendleton, Salem, and Portland. Need help? We invite you to contact the recruiter for application questions or job-specific questions. The recruiter for this position is Sue Hyer, Human Resource Analyst. If you contact the recruiter, please include the job requisition (REQ) number at the top of this job post. Email: Phone (call or text): It is our policy to provide reasonable accommodation for all applicants who may need it. Should you need assistance or accommodation, please contact the recruiter at to discuss how we can best meet your needs. Business Oregon is an Equal Opportunity, Affirmative Action Employer. Helpful Links & Resources Get your resume noticed and ace the interview How to Set Job Alerts Workday Applicant FAQ What You Need to Know to Get the Job Oregon Job Opportunities Webpage Classification and Compensation Pay Equity Business Oregon Career Opportunities Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”