Payroll Specialist/HR Generalist

Job Description

Job Description

Our growing contract manufacturing organization is seeking a detail-oriented and hands-on Payroll & HR Generalist to manage complex multi-state payroll operations while supporting key human resources functions. This role is responsible for processing weekly and bi-weekly payroll, certified payroll reporting, union payroll administration, prevailing wage compliance, and various HR activities including recruiting, interviewing, onboarding, and employee support.

This position serves as a critical resource for ensuring payroll accuracy, regulatory compliance, and a positive employee experience across multiple locations.

Payroll Administration

• Process weekly and bi-weekly payroll for approximately 120 employees across five states.
• Administer multi-state payroll in compliance with federal, state, and local regulations.
• Prepare and submit certified payroll reports for government and public works projects.
• Ensure compliance with prevailing wage requirements and maintain supporting documentation.
• Manage union payroll requirements, including dues, benefit contributions, and reporting.
• Audit employee time records, wage rates, job classifications, and payroll deductions.
• Maintain payroll records and employee data within payroll and HRIS systems.
• Reconcile payroll-related general ledger accounts and assist with month-end reporting.
• Coordinate payroll tax filings and resolve payroll-related discrepancies.
• Respond to employee questions regarding pay, deductions, benefits, and timekeeping.

Human Resources

• Coordinate full-cycle recruiting activities including sourcing, screening, interviewing, and candidate communications.
• Partner with hiring managers to identify staffing needs and support workforce planning.
• Facilitate new hire onboarding, orientation, and completion of employment documentation.
• Manage background checks, employment verifications, and new hire compliance requirements.
• Maintain employee personnel files and HR documentation.
• Support employee relations by responding to routine HR inquiries and assisting with issue resolution.

BENEFITS:

Medical/Dental/Vision + Supplemental Life

PTO + Paid Holidays

401k plan

• 3+ years of payroll experience with multi-state payroll administration.
• Experience processing union payroll and certified payroll.
• Working knowledge of prevailing wage requirements and labor compliance.
• Experience supporting recruiting, onboarding, and general HR functions.
• Strong understanding of wage and hour laws, payroll taxes, and employment regulations.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.