Executive Assistant Fluke Everett, WA, United States
Indsci
- # Executive AssistantEverett, WA, United StatesJob ID9911CompanyFlukeFluke is seeking an exceptional, self-motivated, and highly trusted Executive Assistant to provide strategic, proactive support to two senior leaders: the Chief Product Officer and the VP of Human Resources. This is a dual-support role that sits at the intersection of two critical functions - requiring outstanding judgment, discretion, and the ability to manage competing priorities across organizations with very different rhythms.The ideal candidate goes beyond traditional administrative support. You are an operational thinker who anticipates needs, protects executive time, keeps complex cadences running smoothly, and handles sensitive information with absolute confidentiality. You will manage access to personnel data, organizational changes, and leadership decisions that require the highest level of trust and discretion.This role also owns engagement activities, internal communications, and cross-functional coordination that keep the Product and HR organizations connected and running effectively across a global footprint.**Key Responsibilities****Executive Support & Time Optimization*** Manage highly dynamic calendars for both the CPO and VP of HR with strong judgment around prioritization, gatekeeping, and protecting time for strategic work.* Balance competing demands across two executives with different meeting rhythms, travel schedules, and organizational cadences.* Draft communications, coordinate follow-ups, and prepare briefing materials, pre-reads, and decision packets.* Coordinate domestic and international travel including detailed itineraries, logistics with local site contacts, meeting coverage arrangements during executive travel, and expense reporting in compliance with Fortive policy.**Confidentiality & Trust*** Handle highly sensitive HR information including compensation data, performance reviews, talent calibrations, organizational restructuring plans, and employee relations matters.* Manage confidential Product leadership discussions including strategy, M&A, competitive intelligence, and personnel decisions.* Exercise absolute discretion - this role will have visibility into information that most employees and leaders do not. Trustworthiness is not a preference; it is a requirement.**Operational Excellence & Rhythm of Business*** Own the Rhythm of Business for both Product and HR organizations - staff meetings, business reviews, All Hands meetings, leadership touchpoints, talent reviews, and recurring operational cadences.* Prepare agendas, track action items, coordinate presenters, and ensure meetings start on time with the right materials and the right people.* Maintain visibility into long-range planning, upcoming priorities, and organizational milestones to enable proactive execution.* Support budget tracking, vendor coordination, purchase orders, and facilities requests as needed.**Engagement, Communications & Cross-Functional Coordination*** Plan and execute team engagement events -- holiday gatherings, appreciation events, team lunches, connection-building activities - managing venues, catering, RSVPs, room setup, and logistics end to end.* Own internal newsletters and communication channels for Product and HR -planning, content creation, and distribution across email, Teams, digital displays, and video, in partnership with Corporate Communications.* Coordinate across IT, Facilities, HR, Finance, and other functional teams to resolve employee needs, support joint events, and enable smooth operations.* Support onboarding logistics for new hires and visiting executives, including building access, room reservations, and welcome coordination.**Innovation & Continuous Improvement*** Share best practices within the EA community and continuously look for ways to improve workflows, reduce manual effort, and increase organizational clarity.* Integrate AI and automation tools (e.g., Copilot, Teams transcription, scheduling assistants) into EA processes to improve efficiency.* Identify opportunities to improve engagement, communication, and connectedness across both organizations.**Required Qualifications*** 7+ years of experience supporting C-suite or VP-level executives in a fast-paced, global, or technical environment.* Demonstrated experience supporting multiple executives simultaneously with competing priorities.* Proven track record handling highly confidential information (Product roadmaps, HR, legal, financial, or executive-level) with impeccable judgment and discretion.* Expert proficiency with Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel, Word, OneDrive).* Experience coordinating complex domestic and international travel across time zones, including site logistics and coverage planning.* Strong experience driving team engagement, coordinating events, and owning internal communications.* Exceptional written and verbal communication skills with the ability to draft professional correspondence, agendas, and executive-ready materials.* Highly organized, detail-oriented, and able to manage multiple concurrent workstreams without dropping threads.* Collaborative team player who is willing to roll up their sleeves - from setting up a conference room to preparing a board-level briefing.**Preferred Qualifications*** Experience in a manufacturing, industrial technology, or engineering environment.* Experience with AI-powered productivity tools (Copilot, ChatGPT, Claude, automated scheduling, transcription tools).* Associate's or Bachelor's degree in Business Administration, Communications, or a related field.* Notary public certification or willingness to obtain one is a plus.**Key Competencies*** **Trustworthiness & Discretion:**Handles sensitive information with integrity. Does not share, hint at, or discuss confidential matters outside of authorized channels.* **Proactive Judgment:**Anticipates needs before being asked. Thinks two steps ahead on calendaring, logistics, and executive preparation.* **Organizational Agility:**Navigates a matrixed environment with ease. Builds relationships across functions and knows how to get things done.* **Calm Under Pressure:**Manages last-minute changes, competing demands, and high-stakes situations with composure and grace.* **Ownership Mentality:**Takes full ownership of outcomes, not just tasks. Follows through without being reminded.#LI-CS23**Fortive Corporation Overview**Fortive's essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.Fortive: For you, for us, for growth.**About Fluke**Fluke is leading the world in creating software, test tools and technology that will support customers today and in the future. We are a customer-obsessed market leader with a strong reputation for reliability, quality and safety.A wholly owned subsidiary of Fortive Corporation ( Fluke is a global corporation headquartered in the greater Seattle area. Driven by the successful Fortive Business System, Fluke offers the passion of a startup with the resources of a Fortune 500 company. We are focused on the growth of our individual employees, teams and the Fluke brand.We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at View email address on click.appcast.io.**Bonus or Equity** This position is also eligible for bonus as part of the total compensation package.**Pay Range** The salary range for this position (in local currency) is 70,400.00 - 117,600.00
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