Payroll Specialist

Position Summary: The Payroll Specialist will work directly with the Payroll Manager to process high volume bi-weekly payroll for both domestic employees using JD Edwards software. This is a full-cycle, multi-state and international payroll position for confidential payroll.

Salary Range: $70,000 – $90,000

Principle Responsibilities:

• Assist with the processing of biweekly multistate confidential payroll for both our domestic payrolls.

• Coordinate with our third-party tax source to ensure compliance with US regulations.

• Maintains employee confidence and protects payroll operations by keeping information confidential.

• Ensures compliance with applicable federal, state, and local payroll, wage, and hour laws and best practices.

• Support the month-end closing for all payroll-related accounts to ensure quarterly and annual payroll tax returns and other statutory reporting requirements for domestic payroll can be processed to meet statutory deadlines.

• Ensure accuracy of employee benefit contributions, fringe benefits, garnishments and other employee deductions.

• Research payroll issues/discrepancies and process necessary corrections.

• Prepares and maintains accurate records and reports of payroll transactions.

• Receives and responds to payroll and payroll related inquiries from current and former employees.

• Facilitates audits by providing records and documentation to auditors.

• Performs additional duties as assigned.

Essential Functions:

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting.

• Must be able to climb stairs: 5% of day .

• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use .

• Sight: visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination .

• Hearing: sufficient to hear conversational levels in person and over the telephone.

• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.

• Bending/Twisting: minimal .

• Kneeling/Crouching/Crawling: minimal .

• Constant mental alertness, accuracy, and attention to detail required .

• Must be able to work independently, make decisions, and follow through on all assignments .

• Must use creativity, independent judgment, and organizational and problem-solving skills to determine the best method to accomplish desired results .

• Must be able to plan and organize work .

• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers .

QUALIFICATIONS

Required Skills:

• 3 years working experience with union and non-union full cycle payroll.

• Two-year associate degree or direct experience equivalent.

• Understand proper taxation and deduction for compliance with the Fed, State, local jurisdictions and payroll regulations.

• Excellent organizational skill, attention to detail. Must be able to prioritize tasks to meet deadlines and demands.

• Strong mathematical, analytical and problem-solving skills.

• Proficient with Microsoft Office Suite and payroll software.

• Strong leadership skills and sense of ownership.

• Ability to establish and maintain strong and meaningful relationships with others.

• Ability to communicate effectively with teammates and various levels of management as well as external contacts.

• Self-motivated working under minimal supervision.

Preferred Skills:

• Experience working in JD Edwards.

• Certified Payroll Professional (CPP) certification.

• Prior experience processing multi-state and international payroll.

About Us

Build What Matters. Create What’s Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

• Competitive pay and advancement opportunities

• Ongoing professional training and development

• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.

• A culture rooted in inclusion, collaboration, and respect.

We’re hiring across all departments. Discover your future with us.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice. 

**Please note, we are not able to offer sponsorship for this position. **

About the Team