Administrative Assistant

Administrative AssistantThis role involves managing frontline client communications, coordinating essential financial processing, managing vendor ordering, and providing critical administrative support to the Columbus laboratory team. The ideal candidate will balance meticulous organization with a high level of professionalism in a fast-paced, time-sensitive laboratory environment. This is a 1st shift, Mon-Fri position.ResponsibilitiesIssue approved purchase orders for laboratory consumables, chemical reagents, office supplies, contractor services, and facility invoices.Coordinate building maintenance calls, manage office equipment servicing, and handle incoming and outgoing mail.Greet visitors, vendors, and couriers, ensuring all safety and non-disclosure sign-in protocols are strictly followed.Manage phone systems and emails, routing client inquiries regarding sample updates or testing results to the correct technical team.Work closely with the operations team to compile completed sample testing records and generate accurate client invoices as needed.Essential SkillsAdministrative supportExcel data entryGood communication skillsProficiency in OutlookFront desk management6 months of administrative experience, preferably in a manufacturing environmentJob Type & LocationThis is a Contract position based out of Columbus, OH.Pay and BenefitsThe pay range for this position is $19.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan – Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Columbus, OH.Application DeadlineThis position is anticipated to close on Aug 25, 2026.About ActalentActalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.