Office Coordinator
Excel Gens
Radiology Priv Amb Associates
Duties: Collects patient and insurance information and documents on form. Obtains insurance verification, insurance certification and authorization with number of visits allowed. Prepares patient's record for therapists, keeping all information confidential. Enters patient confidential information into the spectra-soft computer system and eagle. Prepares confidential records and forms as per the department's policies and procedures. Deals discreetly with large amounts of sensitive, confidential information concerning hospital affairs, information in minutes, letters and other documents. Obtains medical records, reports, etc., for therapists. Coordinates/prepares daily sign in sheets/schedule, this includes verifying schedules. Assists with typing/word processing projects in the event of secretarial/staffing shortages. Manages/maintains inventory of office supplies. Assists with the budget preparation. Assists with the sorting and distribution of mail and other documents. Collects appropriate cash, issues receipts and reconciles cash. Creates systems for department files, including the organization of patient chart files. Composes correspondence, memos, minutes, and reports of meetings. Oversees that all patients are called back within working day schedules follow ups and reconciles charge tickets. Coordinates the preparation of daily charge tickets/vouchers insuring the proper information is included. This information includes the patients name, account/case number, hospital registration code, patient's diagnosis, insurance carrier, ICD9 codes, etc. Assists with and oversees that the batching/coding for each voucher is done daily and delivers them to their designated area. Reconciliation log kept.
Skills: MS Office Suite: 1 (basic) Scheduling appointments, consults and follow up appointments for patients Collects patient demographics and insurance information and enters into practice management system Verifies patients insurance coverage prior to the appointment and inform patients of any insurance referrals or authorizations needed Initiates reminder calls for next day appointments Acts as liaison with Administrative Assistant staff to address patient concerns or other issues Performs other related duties such as arranging for patients pretesting and/or consults
Education: High School graduate or equivalent. Some college required. College graduate preferred.
Schedule Notes: 9-5 M-F Bilingual is preferred (Spanish/English)
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