Accountant

Position Details Position: Accountant Status: Full-time (in person) Term: 12 months Days: 5 days/week Hours: 8:30am – 4:30pm Reporting Relationships Supervisor: Director of Finance and Operations Works Closely With: Accounts Payable Specialist, Accounts Receivable Specialist, Business Office Assistant School Mission To glorify God by equipping under‑resourced students academically, socially, and spiritually for future lives of leadership and service. Overall Expectations Conduct oneself with professionalism in speech, manner, and dress Maintain confidentiality of sensitive information Follow Matthew 18 principle in dealing with conflict with students, parents, faculty, and staff Essential Duties, Responsibilities, and Expectations Bookkeeping & Accounting Accounts Receivable (Tuition and Financial Aid) Tuition enrollment agreement Assist families with FACTS Financial Aid application or providing necessary tax documents Maintain tracking information on status of financial aid assessment in a spreadsheet Prepare tuition calculations per family for Financial Aid Committee review Communicate financial aid award and annual tuition per agreement to families via email NC Opportunity Scholarship Work with Admissions to assist families with renewing their annual scholarship, ensuring check‑lists are completed and certification of enrollment is maintained Maintain NC Opportunity tracking spreadsheet of periodic deposits School Tuition (QuickBooks) – Backup support as needed Maintain fiscal year tuition and financial aid tracking spreadsheet Assist Accounts Receivable Specialist in setting up recurring monthly invoices and payments Help monitor preparation of monthly tuition and lunch‑fee invoices Assist with preparation of monthly past‑due statement for families Application Fees, Enrollment Fees, After School, Summer Camp Assist Accounts Receivable Specialist with receipt support for all payment types Review weekly reports: customer payments received, daily/weekly deposits Accounts Payable Review weekly reports: unpaid bill report (Tuesday), check detail report (Friday/Monday) Prepare weekly bank vouchers for EFT and ACH vendor payments Communicate donation bank deposit information (wire transfers, ACH) to Development Record semi‑weekly donations in QuickBooks and work with Development Office to ensure proper income classification Review semi‑weekly tuition and school fee deposits from Authorize.net, FACTS, PayPal, and checks; ensure accurate revenue classification Record miscellaneous incidental fee deposits (checks & ACH) to QuickBooks Payroll Processing Assist Director of Finance with processing monthly payroll Review Paid Time Off data entered to Paychex Time Module Review timesheet data entered to Paychex Time Module and prepare reconciliation of time card information Budget Planning and Forecasting Assist Director of Finance with preparing year‑end budget for Finance Committee and Board approval Meet with Department Heads to discuss needs Prepare sub‑reports to support expenditures Work with Development and Accounts Receivable Specialist to determine revenues Prepare monthly or quarterly budget‑to‑actual reports for Department Heads Record Keeping and Filing Scan all support documents from the Business Office related to income and special issues Organize electronic copies in Google Drive folders Attach all electronic support documentation in QuickBooks Provide PDF files in an organized fashion to the Business Office Assistant for printing and filing in appropriate file systems Month‑End Work Prepare journal entries for special transactions Reconcile all bank, credit card, and investment accounts Maintain the Pledges Receivable Tracking Spreadsheet in partnership with Development Office Maintain the Restricted Funds Tracking Spreadsheet in partnership with Accounts Payable Specialist Assist Director of Finance with month‑end reports for Finance Committee and Board of Directors Year‑End Work Assist with closing the fiscal year cash and accrual basis of income Reclassification of Payroll Expense to appropriate functional category allocations Reclassification of Budget Department Expenses to appropriate functional category allocations Prepare necessary cash‑to‑accrual journal entries Maintain files and support documents for year‑end audit or financial review Work with Director of Finance on Payroll W‑2s (Box 12 and 14 information) Qualifications Committed follower of Jesus Christ, reflecting a desire to serve Him and others at work and in life Eager to serve in a Christian learning environment, modeling diligence, perseverance, resilience, patience, courage, and Christian discipleship Ability to represent the school well to others and our community 4‑year college degree in Business or Accounting required – or at least work experience in finance or accounting Excellent verbal and written communication skills and ability to communicate effectively and professionally with faculty, staff, and parents Demonstrated ability to serve with initiative and proactive approaches Computer skills applicable for effective work with software programs and Excel spreadsheets Excellent organizational skills and attention to detail #J-18808-Ljbffr National Association of Independent Schools