PS Program Assistant

Working Title Immunization Compliance Program Assistant Career Progression Track C FLSA Code FLSA Code Nonexempt Patient Sensitive Job Code? Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time or Part Time? Full Time Shift Shift Day Work Schedule Summary 8:30am-5:00pm Monday-Friday. This position will be hybrid. VP Area VP Area President Department Department 00306 - Student Health Location Location Campus City City Salt Lake City, UT Type of Recruitment Type of Recruitment External Posting Pay Rate Range Pay Rate Range $18-20/hour Close Date Close Date 09/30/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Provides support and assists with the overall administration and development of specific department programs. Responsibilities Essential Functions Assists with program planning and implementation related to immunization compliance and other programs within the Student Health Center. Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals. Responds to queries from and coordinates activities with students, other departments, and program partners. Assists in the creation and distribution of program materials, forms, and general correspondence. May track and report on current trends to determine future program needs. May provide program specific training. Other duties as assigned. Problem Solving Incumbents in this position are expected to be familiar with the department’s policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others’ needs while being understanding and helpful on the job. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Minimum Qualifications Associate’s degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience), plus two years of related experience required; ability to use logic and reasoning to prioritize tasks; computer skills including word processing, spreadsheet software, and/or database software preferred; demonstrated human relation and effective communication skills also required. Bachelor’s degree in a related field may be preferred. This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Type Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page . Online reports may be submitted at This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period. Required fields are indicated with an asterisk (*). * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education) Yes No * How many years of related experience do you have? (related experience includes assisting with program planning & implementation, compiling & organizing data, dissemination of information, creation & distribution of program materials, etc.) Less than 1 year

1. year or more, but less than 2 years
2. years or more, but less than 4 years

4 years or more, but less than 6 years 6 years or more * Please indicate your skill level in the use of Microsoft Excel: Basic Intermediate Advanced Required Documents Resume Optional Documents Cover Letter University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: View phone number on click.appcast.io By Email: View email address on click.appcast.io #J-18808-Ljbffr University of Utah