Administration Assistant

Job Description

Job Description

POSITION OVERVIEW

Indy Rooftops seeks an organized, detail-oriented self-starter to support daily operations, including invoicing, payroll, reporting, and

administrative functions. This role requires accuracy, effective communication, accountability, and a proactive approach to improving

processes.

KEY RESPONSIBILITIES

Invoicing & Financial Administration

• Prepare and process customer invoices; track balances, maintain records, and resolve discrepancies.

Payroll Administration

• Assist with payroll processing; verify hours and compensation data; maintain confidential records.

Daily Reporting & Data Management

• Prepare accurate, timely operational and financial reports using Microsoft Excel and Google Sheets.

Administrative Support & Process Improvement

• Support management, maintain organized documentation, communicate with team members, and recommend process improvements.

REQUIRED SKILLS & COMPETENCIES

• Microsoft Excel & Google Sheets: Formulas, data entry, reporting, and shared spreadsheets.

• Attention to Detail: Consistent accuracy, organization, and quality.

• Communication: Clear, professional written and verbal communication.

• Self-Starter Mindset & Accountability: Initiative, independent work, ownership, and follow-through.

• Time Management & Problem-Solving: Prioritize tasks, meet deadlines, and identify solutions.

• Confidentiality: Responsible handling of sensitive financial and employee information.

QUALIFICATIONS

• Administrative, accounting support, or office management experience preferred.

• Experience with invoicing, payroll, or financial reporting preferred.

• Working knowledge of Microsoft Office and Google Workspace; construction industry experience a plus.

COMPENSATION & SCHEDULE

Full-Time | 40 hours per week | $32,000–$45,000 annually, based on experience and qualifications.

PERFORMANCE EXPECTATIONS

Success is measured by accurate and timely invoicing, payroll, and reporting; strong communication; dependable follow-through; and

contributions to process improvement.

Indy Rooftops values initiative, accountability, and contributions to the continued growth and efficiency of our organization