Administrative Coordinator

Description

Position Title: Administrative Assistant

Position Type: Exempt, Salaried

Based At: MVI Dublin Office

Reports To: Waste Services Director

Hours: 8:30am-4:30pm Monday-Friday

Description:


The administrative assistant will assist the Waste-Water department with administrative and technical needs and provide accurate and timely information to management, clients, and employees. The successful candidate will efficiently support the growing needs of the business while maintaining confidentiality and protecting proprietary information.

Minimum Qualifications:

• High school diploma or GED required

• 1-2 years of administrative, dispatching, logistics, or scheduling experience

• Experience with invoicing or billing processes

• Strong organizational skills and attention to detail

• Ability to multitask and prioritize in a fast-paced environment

• Proficiency in Microsoft Office, including Microsoft Teams and Excel

• Strong analytical and problem-solving skills

• Ability to work independently and collaboratively

• Valid driver's license

• Applicant must live within a 25-mile radius of the office

Key Responsibilities:

• Assist with scheduling and dispatching
• Coordinate logistics for daily operations and job assignments
• Support invoicing processes, including reviewing, preparing, and submission
• Maintain accurate records of work orders, service details, and documentation
• Communicate with field staff and management to ensure efficient workflow
• Provide general administrative support to the Waste-Water team
• Ability to maintain confidentiality.

The statements contained herein reflect the general details as necessary to describe the functions of this position and the level of knowledge and skill typically required, and the general scope of responsibility, but should not be considered an all-inclusive list of the job requirements. You may be asked to perform other duties, when necessary, to meet client requests and improve the overall operation of the facilities. You will be evaluated, in part, based upon your performance of the tasks listed in this position description. MVI reserves the right to revise or change this position description at any time.


MVI is an equal employment opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please let the hiring manager know.