Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the daily operations of the accounts payable function. This role ensures timely, accurate processing of invoices, employee reimbursements, and payments, while maintaining compliance with internal controls and company policies.


Essential Functions:

• Manage the full-cycle accounts payable process, including invoice intake, coding, approvals, and payment execution.

• Review all vendor invoices for accuracy, proper documentation, and compliance with company policies.

• Process check runs, ACH payments, wire transfers, and corporate credit card transactions.

• Maintain and update vendor records; manage vendor onboarding and W-9 collection.

• Monitor aging reports and ensure timely resolution of outstanding items or discrepancies.

• Reconcile accounts payable transactions and prepare month-end accruals and journal entries.

• Support month-end and year-end closing processes and ensure proper documentation is maintained.

• Collaborate with Procurement, Receiving, and internal departments to resolve invoice or purchase order discrepancies.

• Ensure compliance with IRS 1099 reporting requirements and other regulatory standards.

• Assist with internal and external audits by providing timely and accurate documentation.

• Identify and recommend process improvements to enhance workflow efficiency and strengthen internal controls

Requirements

Required Skills/Abilities:

• In-depth understanding of accounts payable processes and GAAP principles.

• Excellent attention to detail, accuracy, and problem-solving skills.

• Strong organizational and time management abilities.

• Proficient in Microsoft Excel and accounting software (SAP Business One preferred).

• Strong written and verbal communication skills.

• Ability to work independently, take initiative, and meet tight deadlines in a fast-paced environment.

• Collaborative mindset and ability to coordinate with cross-functional teams.

Education and Experience:

• Bachelor's degree in Accounting, Finance, or related field preferred.

• 3+ years of experience in accounts payable, with demonstrated experience managing AP processes.

• Experience with ERP systems required; SAP Business One experience preferred.

• Experience in a manufacturing or medical device environment is a plus.