Office Manager
Philadelphia, PA
Charles Matsinger Associates, a medium-sized architectural firm in Old City Philadelphia, is seeking a professional Office Manager with 3-5 years of experience.We offer a friendly, supportive and lively working environment with benefits.Targeted Start Date of Monday, November 30, 2026. Part Time to begin.Full time potential. Cheerful, professional and adaptable self-starter with good follow-through. Must be extremely computer-literate and experienced in accessing websites, Client portals and various software programs. AI friendly and curious. Must be proficient in Microsoft Office Suite, including Word, Excel, Outlook; CRM software. Responsibilities Include, but are not limited to the following: Front Office Reception/Check for Voicemails Electronic Filing of Office Documents Email Monthly Matsinger Invoices to Clients; File Monthly Invoices once emailed Assist in Processing Consultant Invoices as received through email Coordinate Client Liaison Tasks:Add Client Contact Information; Record Purchase Orders; Obtain COIs for Clients; Manage Badging at Client Sites Enter New Project Information into Bookkeeping software Schedule Meetings; Arrange for Food on occasion Coordinate Modifications to Health, Dental, and Disability Income Insurance Assist with Job Postings for New Hires: Schedule Calls/Interviews, Provide Offer Letters Coordinate Scheduling of Bi-Annual Staff Reviews and other firm-wide events. Please include References and Software/Programs you have worked with. Address 320 S. Broad Street, Suite 171 Philadelphia, PA 19102 #J-18808-Ljbffr Philadelphia, PA
Vacancy posted 1 day ago
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