Executive Assistant IIMinneola, FL

Executive Assistant II

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Days Off from Day One
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support
• Pet Insurance*
• Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)

Schedule: Full Time Days

Shift: MON Friday 8:00am - 5:00pm

Location: 1800 N HANCOCK RD, Minneola, 34715

The community you'll be caring for: AdventHealth Minneola

• Nestled in the heart of South Lake County and just a short drive to Orlando, Minneola is a picturesque community, boasting stunning landscapes and beautifully maintained parks and trails.
• Minneola's charm and friendly atmosphere makes this an exceptional destination. This community's appeal continues to grow as exciting new developments are underway near the AdventHealth Minneola campus.
• AdventHealth Minneola's 80-bed hospital will bring inpatient care to the growing population of South Lake County. Spanning approximately 204,000 square feet, the hospital will include an emergency department; full-service imaging; five operating suites; endoscopy services; outpatient laboratory; heart catheterization labs; critical care and general medical/surgical rooms.
• We are proud to be delivering clinical solutions for the mind, body and spirit in the Minneola community.

The role you'll contribute:

Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

The value you'll bring to the team:

• Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
• Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
• Provides administrative and secretarial support including opening and disbursing Leader's incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
• May assist with budget tracking, contracts, etc.
• May serve as committee member and/or lead/supervise various work teams including other administrative staff.
• May maintain division/department policies/procedures, contracts, etc.
• Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.

Minimum qualifications:

• Two years' minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role, OR
• Two years of related business or other administrative experience

Preferred qualifications:

• Basic accounting, legal and/or contract administration knowledge
• AH/AHS Sunport system
• Associate's degree in secretarial science or business, and two years' executive office/secretarial work experience
• Event planning/coordination experience
• Certified Administrative Professional (CAP)

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Administrative

Organization: AdventHealth Minneola

Schedule: Full-time

Shift: 1 - Day

Req ID: 25019807

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.