Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
$48k - $52k
...and available upon hire, employer paid retirement plan, generous paid leave time, holidays, and more! Position Summary: The Office Manager / Executive Assistant provides executive support in a one-on-one working relationship. The Office Manager / Executive...Work at officeFull timeHr Edge Llc
Sarasota, FL1 day ago- ...Associate's degree or higher preferred. 5+ years of experience in administrative support, preferably in C-Suite,. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication...Work at officeImmediate start
Socket
Sarasota, FL1 day ago - ...level administrative and strategic support to the Chief Executive Officer. This role is critical in ensuring the efficiency,... ...accurately completes required paperwork procedures. # Provides secretarial support to meetings by providing accurate documentation of minutes...Work at office
LIGHTSHARE BEHAVIORAL WELLNESS & RECOVERY
Sarasota, FL16 days ago - ...Preferred Qualifications - Prefer some college or vocational training. - Prefer a minimum of one (1) year of experience in a physician office. - Prefer knowledge of EHR/EMR. - Prefer knowledge of medical terminology. - Prefer skills in all Microsoft office software...Work at office
- ...meet the deadlines and requirements of the organization. Education and Experience: High school diploma. Experience with Microsoft Office products. Prior experience in a customer service role. Must be able to work under pressure and respond to patient requests in a...Work at officePart timeLocal areaFlexible hours
- ...essential support to the CEO & President to enable effective organizational leadership. Responsible for the day-to-day operations of the office, sophisticated management of the calendar, and high-level administrative support, effective execution of special projects, and...Work at officeWork experience placementShift work
Easter Seals Southwest Florida, Inc
Sarasota, FL5 days ago $16 per hour
...service over tasks Visual + Business Operations Supports the store management team by participating in daily opening and closing office procedures and operational tasks and projects Collaborates with key partners to effectively execute shipment processing,...Work at officeFlexible hoursNight shift- Healthy Start Sarasota is seeking an Office Manager/Executive Assistant to provide executive support to the Executive Director and Associate Executive Director. The role handles confidential matters, manages the calendar, travel, and correspondence, and liaises with the...Work at office
- ...scheduling, and maintain HIPAA-compliant records in a fast-paced gastroenterology setting. Ideal candidates bring experience in medical office administration, excellent communication, and a compassionate approach to patient care. We offer comprehensive benefits and a...Work at office
- ...scheduling interactions. The Scheduling Coordinator plays a critical role in ensuring accurate appointment placement, maximizing office schedules, and delivering consistent, high-quality patient experience across supported practices. Responsibilities Respond to...Work at officeRemote job
- ...departments Qualifications A minimum of a High School diploma, GED, Certificate of Completion or equivalent achievement 1 year of medical office experience or business experience in a health plan, outpatient healthcare delivery site, clinic, hospital or other equivalent...Work at officeRelief
$40k - $50k
...massive climate data infrastructure, scalable product development, automated, instant pricing using an artificial intelligence underwriter,... ...to parametric coverage. We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative...Work at officeHourly payFull timeFlexible hoursArbol
Sarasota, FL1 day ago- ...Dental Office Assistant - Business AssistantFront Office Business AssistantSmile Design Laurel Ridge is looking for a Business Assistant to join our team.Why Heartland Dental?Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire...Work at officeLocal area
Bartram Family Dental Care
Sarasota, FL3 days ago - Business Office Assistant Career Opportunity, Sarasota, FL Join Dental Care at Lake Shores—Thrive with a Team that Values Collaboration, Communication & Community! Full-Time Experienced Business Office Assistant Career Opportunity! Apply Today & Make Patients Smile Every...Work at officeDaily paidFull timeWork experience placementLocal areaFlexible hoursWeekend work
$17 - $22 per hour
...appropriate orientation for preparatory and safety protocols, and provide directions to facilities if needed.Coordinate with the back-office staff for timely and effective care of patientsDemonstrates competency regarding the need to safeguard patient property and Patient...Work at officeHourly payImmediate startRadNet
Bradenton, FL10 hours ago- ...cooperative working relationships with those contacted in the course of work. Experience with data organization, presentation and project management. Intermediate or above skill in the use of Microsoft Office Suite required. Project completion driven. #J-18808-Ljbffr...Work at officeWork experience placement
Harmar Mobility, LLC
Sarasota, FL4 days ago - ...Job Description Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office maintenance, ordering office supplies, and other related tasks. The Local Office Administrator...Work at officeLocal area
Terracon
Sarasota, FL5 days ago - ...2 Weeks After 2 Years, 3 Weeks After 5 Years # Sick/Personal Time - 1 Paid Day Per Quarter Summary of Duties: Manage office schedule to ensure efficient patient care Utilize Sycle to set appointments, update patient information, and enter patient purchases...Work at officeTemporary workMonday to Friday
Florida Hearing
Bradenton, FL15 days ago - Job Description Job Description Looking for office staff for growing company not limited to answer phone calls scheduling appointments record keepingWork at office
Plumbco Plumbing Solutions
Sarasota, FLmore than 2 months ago - ...staff, patients, physicians, etc. to maintain proper care coordination and continuity of care. The role also assists with day-to-day office and staff management.Manages schedules for all patients. Edits schedule for agents calling in sick, ensuring patients are...Work at officeTemporary workApprenticeship
Centerwell
Bradenton, FL2 days ago - ...Job Description Job Description We are seeking a Temporary Office Assistant to provide crucial administrative support during our company merger. This role involves assisting with office housekeeping, managing supply orders, answering phones, performing data entry,...Work at officeTemporary work
Spectrum Underground, inc
Sarasota, FLa month ago - ...Qualifications High school diploma or equivalent Strong verbal and written communication skills Proficiency in Microsoft Office (Outlook, Word, Excel) Ability to multitask and manage priorities in a fast-paced environment Strong attention to detail and organizational...Work at office
Prodigy Pest Solutions LLC
Sarasota, FLmore than 2 months ago - ...identifying and prioritizing opportunities to improve operational efficiency, client experience, and employee effectiveness through AI and automation. The position analyzes workflows, leads AI initiatives from concept to implementation, coordinates cross-functional stakeholders,...Work at office
$115k - $135k
...seeking a Mechanical Engineer to design and develop complex, custom automation equipment in an OEM environment. This is a highly hands-on,... ...sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other...Work at officeLocal area- ...department. Processing customer/lender driven cancellations of products. Cleaning associated schedules. Assisting Controller and Office Manager with end-of-month tasks as needed. At Sarasota Ford, taking care of our valued customers is our highest mission! Our 8...Work at officeFull timeContract workTemporary workFlexible hours
Sarasota Ford
Sarasota, FL2 days ago $19 - $22 per hour
...for ongoing initiativesQualifications for the Administrative Assistant:• 2+ years of administrative or coordination experience in an office setting• Basic Microsoft Excel skills• Experience managing schedules, documentation, or team support functions• Strong...Work at officeCreative Financial Staffing
Sarasota, FL4 days ago- ...Receptionist Position The Receptionist will be the first face seen as visitors arrive at the office so a cheerful attitude is a must! Responsibilities include overseeing a multi-line phone system, transferring calls, greeting visitors, signing for deliveries, and performing...Work at officeHourly payFull time
Shumaker Loop & Kendrick
Sarasota, FL5 days ago - ...Processing shipping claims Assisting sales staff and managers as needed Data entry Filing Processing customer payments Light office cleaning A working knowledge of NetSuite, Excel, and Google Docs a plus Normal job hours are Monday -- Friday 8:30am -- 5:0...Work at officeLocal areaMonday to Friday
Advantage Trim & Lumber
Sarasota, FL3 days ago - ...Collects and enters patient's demographics in the system completely and accurately. Verifies any information necessary in preparation for office visit (e.g. if the patient has seen another physician for the same problem, if x-rays are available, etc.). Directs patient calls...Work at office
Physmed: Center for Physical Medicine
Sarasota, FL4 days ago - ...Answer patient calls and messages related to patient concerns.Schedule and reschedule patient appointments.Scanning documents from office and procedure visits.Complete designated cashier and closing reports in the computer system.Compile closing deposit for Office manager...Work at officeRemote workShift work
Aya Healthcare
Sarasota, FL5 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
- front office administrator Sarasota, FL
- law secretary Sarasota, FL
- front office assistant Sarasota, FL
- office secretary Sarasota, FL
- secretary Sarasota, FL
- administrative secretary Sarasota, FL
- church secretary Sarasota, FL
- building automation manager Sarasota, FL
- automation project manager Sarasota, FL
- director of automation Sarasota, FL