Staff Accountant

Job Description

Job Description

We are looking for a Staff Accountant to support accounting activities with a strong emphasis on receivables and project-based billing in a construction or contractor environment. This Long-term Contract opportunity is well suited for someone who is detail oriented and comfortable working where invoice accuracy, contract alignment, and timely collections are critical. The role will work closely with project and operations teams to keep billing current, resolve account issues, and contribute to dependable financial reporting.

Responsibilities:
• Oversee day-to-day accounts receivable functions, including issuing invoices, posting cash receipts, reviewing account activity, and monitoring outstanding balances.
• Prepare and submit AIA billing packages by aligning invoices with contract terms, project progress, approved change orders, and schedules of values.
• Partner with project managers and operational stakeholders to collect documentation needed to support billing for completed work, stored materials, and retainage.
• Reconcile contract values, progress billings, and retained amounts to maintain accurate project-level financial records.
• Follow up with customers on past-due balances, investigate payment delays, and help improve collection results across assigned accounts.
• Resolve billing variances, underpayments, and customer account concerns by researching records and coordinating with internal teams.
• Maintain organized files for contracts, lien waivers, insurance documentation, billing submissions, and other project-related accounting records.
• Assist with month-end accounting tasks by preparing journal entries, supporting reconciliations, and analyzing receivables activity for reporting purposes.
• Generate recurring reports on cash receipts, aging trends, and project invoicing to support management review and decision-making.
• Contribute to audit support and process improvements by providing receivables documentation and identifying ways to strengthen billing workflows and controls.• 2+ years of accounting experience, including meaningful exposure to accounts receivable and invoicing activities.
• Practical experience with AIA billing in a construction, contractor, engineering, or other project-driven setting.
• Working knowledge of progress billing, retainage, change orders, lien waivers, and contract-backed invoicing requirements.
• Ability to prepare journal entries and understand how accounts receivable activity impacts the general ledger.
• Proficiency in Microsoft Excel and experience using accounting or billing systems in a high-volume environment.
• Familiarity with job costing, project accounting, and reporting that supports collections and billing accuracy.
• Understanding of tax-related accounting areas such as sales tax and corporate tax return support is helpful.
• Strong organization, communication, and time-management skills with the ability to handle multiple deadlines across departments.