Accounts Payable/Receivable Specialist

Accounts Payable/Receivable Specialist

AQUALIS is the nationwide leading provider of comprehensive water management services focused on maintaining, inspecting, and repairing post-construction stormwater and lift station systems. We provide our clients with environmental compliance while inspiring change by preserving and protecting our most precious natural resource…water.

The Accounts Payable and Receivable Specialist is responsible for accurately managing the full cycle of accounts payable and receivable functions, ensuring timely processing of transactions, and supporting overall accounting operations. This role plays a critical part in maintaining financial accuracy and supporting internal controls, reporting, and process improvements.

Duties/Responsibilities:

• AP RESPONSIBILITIES
• Review and process vendor invoices for accuracy and purchase order matching
• Obtain approvals and coding to appropriate general ledger accounts
• Enter vendor invoices into the accounting system and maintain organized electronic records
• Investigate and resolve invoice discrepancies with vendors
• Monitor due dates and ensure timely vendor payments
• Reconcile vendor statements to ensure accuracy of accounts payable balances
• Generate accounts payable aging reports to monitor outstanding balances
• Vendor set up management, ensure compliance with IRS, FATCA and internal controls
• Assist with 1099 reporting process
• AR RESPONSIBILITIES
• Process customer invoices and credit memos accurately and timely.
• Assist with the integration of billing systems and tools.
• Research and resolve billing exceptions and discrepancies.
• Provide appropriate analysis and reporting on assigned customers as requested.
• OTHER RESPONSIBILITIES
• Monthly closing responsibilities as assigned
• Cross train with other accounting functions to improve team performance
• Adhoc reporting

Position Requirements - Required Skills/Abilities:

• Bachelor's or Associate's degree is preferred
• Direct experience in AP and AR, preferably 2+ years
• Strong working knowledge with a major ERP system
• Intermediate level of proficiency with Microsoft Excel
• Desire to learn and adapt continuously, challenge the status quo
• Self-motivated and able to work under pressure
• Skilled at prioritizing and managing multiple projects, taking initiative, and working collaboratively in a fast-paced environment
• Excellent communication skills (verbal and written)

Location - AQUALIS Headquarters

Category - Accounting/Finance

Full-Time/Part-Time - Full-Time

Exempt/Non-Exempt - Non-Exempt

Number of Openings - 1

Base Compensation Min - $27.00 / Hr.

Base Compensation Max - $32.00 / Hr.

EOE Statement - AQUALIS Stormwater Management is strongly committed to providing a work environment that is free from all forms of harassment, discrimination and inequality. We recruit, employ, train, promote and compensate our personnel without regard to race, age, sex, religion, national origin, citizenship, marital status, veteran's status, disability, genetic information or any other personal characteristic protected by law. AQUALIS also offers protection based on sexual orientation against discrimination, harassment or inequality. We value each and every employee and strive to make employment at AQUALIS enjoyable and satisfying. As part of our commitment, we will not tolerate any form of discrimination toward employees, applicants, vendors, customers or visitors of AQUALIS. Everyone should be treated equally and with respect regardless of race, age, sex, religion, national origin, citizenship, marital status, veteran's status, sexual preference, disability, genetic information or any other class protected under state law.