Curriculum & Grants Specialist

Curriculum And Grants Specialist

Location: Eastpointe Community Schools, Office of the Assistant Superintendent of Curriculum, State and Federal Programs and Special Education

Position Description: The Curriculum and Grants Specialist is a full-time position, which provides support services to the Assistant Superintendent in all areas of responsibility.

Minimum Job Qualifications:

• Minimum of 4+ years of experience as an Executive Assistant preferred.
• High School graduate or equivalent, Associates Degree or Bachelor's degree preferred.
• Ability to perform administrative duties for executive management.
• Advanced Microsoft Office skills, with an ability to become familiar with district-specific programs.
• Ability to work well with all levels of management and staff, as well as outside clients and vendors.
• Ability to deeply serve the customers of Eastpointe Community Schools- parents, students and staff.
• Proficiency in collaboration and ability to perform delegated tasks.
• Strong organizational, project management and problem-solving skills.
• Excellent clerical skills
• Proficiency in Microsoft Excel and Google suite (Docs, Sheets, Drive, etc)
• Possess outstanding interpersonal and communication skills.

Essential Job Duties:

• Customer service duties and maintain confidential information: answer telephones, route calls, take messages, greet the public, schedule appointments, sort and distribute incoming mail, prepare outgoing mail, type, proofread and file. This position requires a knowledge of the district and an ability to celebrate the work of the organization while supporting families, students and staff.

Grants Management & Compliance:

• Support grant compliance and accountability processes, including maintaining required documentation (e.g., Title I compliance forms, payroll certifications, inventory control logs, and "Green Binders").
• Assist with the development, submission, and management of 31a, Title I, Title II, and Title IV consolidated applications in NexSys.
• Monitor and maintain grant budgets across all buildings; ensure alignment with approved allocations.
• Collaborate with the business office to maintain the district chart of accounts.
• Assist in reviewing federal and other grant budgets to ensure compliance with legal and program requirements.
• Develop, document, and communicate district procedures for grant management.
• Process grant-related documents, including verifying submissions, aligning expenditures to budgets, and routing for approval.
• Maintain organized records of POs, reimbursements, check requests, and additional hours tied to grant funding.
• Process and track grant-funded invoices and subscriptions.
• Manage semester time and effort sheets for Title funded staff (TC)

Nonpublic Schools (PNP):

• Coordinate participation of nonpublic schools in Title programs, including outreach
• Send opt-in letters annually to all PNP in a 30 mile radius (TC)
• School visitation for meaningful consultation 3-4 times per year.
• Collect schedules for Title I staff, program evaluation, and other documentation as required by the grant.
• Serve as administrator for PNP grant budgets and expenditures, including POs, reimbursements, and additional hours.

Budgeting & Financial Processes:

• Utilize AS400 to run reports, enter and track purchase orders (POs), and research accounts, checks, payments, and expenditures.
• Meet with principals to develop and manage Title budgets w/Asst. Supt.
• Maintain accurate records of expenditures and ensure timely processing of financial documents.
• Support budget development and tracking for summer school programming.

Curriculum & Instruction Support:

• Assist with curriculum and media center ordering and inventory processes.
• Support buildings with annual inventory and procurement of instructional materials.
• Assist with logistics and set up for district professional development and meetings.

Professional Development & Compliance:

• Provide and monitor sign in sheets, agendas, and assist set up for District Provided Professional Development
• Monitor Title I and II funding for professional development.
• Assist with registrations and booking for professional development as needed.

Payroll & Program Support:

• Manage payroll-related documentation, including certifications and logs for grant-funded programs (e.g., High Dosage Tutoring, extended day programs).
• Coordinate and track payments for curriculum and grant-related initiatives.

Additional Responsibilities:

• Provide direct support to the curriculum director and assistant superintendent.
• Provide communication and support to school buildings as needed.
• Perform additional duties as assigned.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds, such as reports. Specific vision abilities required by this job include close vision and depth perception.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Reports to: Assistant Superintendent of Curriculum, Grants and Special Services

Salary Data: $46,698- $53,000 based on experience, plus a full benefits district benefits plan including medical, dental, vision, life insurance and paid time off. See Benefit Guide.

More Information about Eastpointe Community Schools: