Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a construction-focused team in Charleston, South Carolina on a contract basis with the potential for a permanent position. This position is well suited for someone who enjoys managing invoice flow, maintaining accurate payment records, and supporting day-to-day accounting operations in a fast-paced environment. The ideal candidate brings hands-on accounts payable experience and can work confidently within Viewpoint Vista while helping ensure timely and accurate vendor payments.

Responsibilities:
• Process a high volume of vendor invoices with careful attention to accuracy, approvals, and payment timelines.
• Assign proper general ledger and job cost coding to invoices in alignment with company and project requirements.
• Prepare and execute weekly payment activities, including ACH transactions and check runs.
• Reconcile payable records and investigate discrepancies to ensure vendor accounts remain current and accurate.
• Maintain organized documentation for invoices, payment confirmations, and supporting accounting records.
• Use Viewpoint Vista to enter, track, and manage accounts payable activity efficiently.
• Partner with internal teams and vendors to resolve invoice issues, payment questions, and missing information.
• Support ongoing accounting operations by assisting with reporting, audit requests, and process-related tasks as needed.• Prior experience in accounts payable is required.
• Background in the construction or contractor industry is preferred.
• Proficiency in invoice coding and account coding is required.
• Experience processing ACH payments and coordinating check runs is needed.
• Hands-on knowledge of Viewpoint Vista is strongly preferred.
• Strong accuracy, organization, and follow-through skills are essential.
• Ability to manage multiple priorities and meet deadlines in a detail-oriented accounting environment.