Finance Office Assistant / Executive Assistant

Finance Office Assistant / Executive Assistant
Organization: Major University Law School - Office of Financial Management Location: New York, NY (Greenwich Village / Hybrid Fridays) Pay Range: $25.00 - $33.00 / hour Start Date: Monday, March 16, 2026 Duration: 3 months

The Role
A prestigious Law School in Manhattan is seeking a highly organized and professional Finance Office Assistant / Executive Assistant to provide critical support to the Office of Financial Management and the Associate Dean/CFO. This role serves as a central point of coordination for the Finance Office, as well as various academic centers, institutes, and committees.
The ideal candidate is a proactive problem-solver who can navigate a fast-paced academic and financial environment with discretion and precision.
Key Responsibilities

• Executive Support: Provide high-level administrative support to the Associate Dean/CFO, including complex scheduling, meeting confirmation, and preparation of briefing materials.
• Office Operations: Manage a wide range of clerical and secretarial duties, including triaging high-volume phones and emails, maintaining files, and managing office supplies.
• Financial Administration: Assist in monitoring budgets and preparing/processing reimbursements and other payments. Modify or create spreadsheets as needed for financial tracking.
• Logistics & Coordination: Prepare detailed itineraries and coordinate travel to and from the university for guests and staff.
• Meeting & Event Support: Set up and manage Zoom sessions, prepare digital and physical materials for committee meetings, and handle general copying/faxing.

Qualifications

• Education: Bachelor's Degree required.
• Experience: Proven experience as an Office Assistant or Executive Assistant, preferably within a finance or higher education setting.
• Technical Skills: Proficiency in Google Suite (Docs, Sheets, Calendar) and Zoom is essential.
• Communication: Exceptional verbal and written communication skills with the ability to "triage" inquiries effectively.
• Professionalism: Ability to handle sensitive financial and personnel information with total confidentiality.

Schedule & Logistics

• Hours: Monday - Friday, 9:00 AM - 5:00 PM (35 hours/week).
• Flexibility: Fridays may be remote, subject to office needs.
• Commitment: Must be available to start promptly on March 16, 2026 .

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.