Office Assistant II

This position is responsible for providing clerical support for the department's operations. Answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments. Maintains office supply inventory; reorders as needed. Establishes and maintains a variety of files and records. Processes open records requests. Assists personnel in the use of office equipment. Composes memoranda, letters, and other correspondence to support office staff. Maintains department’s webpages and content on the City website. Provides support with processing liquor, door-to-door, pawnbroker, gaming, and taxi license applications, renewals, and transfers. Acts as a backup to the City Commission agenda, minutes, and related information. Provides support in preparation of social media materials and content. Scans and archives documents. Processes incoming and outgoing mail. Arranges and attends meetings; provides support and records notes/minutes. Performs related duties as assigned. Ability to read, write and perform mathematical calculations at a level commonly associated with completing high school or equivalent. Sufficient experience to understand the basic principles relevant to the position's primary duties, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Applicants must be currently authorized to work in the United States on a full-time basis. City of Bismarck does not provide visa sponsorship for this position. Knowledge of modern office practices and procedures. Knowledge of city and departmental policies and procedures. Knowledge of computers and job-related software programs. Knowledge of city records management principles. Knowledge of customer service principles. Skill in prioritizing and organizing work. Skill in the provision of customer services. Skill in the maintenance of files and records. Skill in using such office equipment as a computer, scanner, fax machine, and copier. Skill in oral and written communication. #J-18808-Ljbffr City-of-Bismarc