Office Administrator

Office Administrator

Syracuse, NY

Full-time | Monday–Friday | 9:00am–5:30pm

Office-based | Permanent position

Keep the Office Running. Keep the Team Moving.

Behind every productive office is someone who knows how to bring structure to a busy day, keep information accessible, and make sure important tasks don’t get overlooked. We’re looking for an Office Administrator in Syracuse, NY to help coordinate daily operations and keep administrative processes running smoothly.

You’ll work across different areas of office support, from maintaining records and coordinating schedules to organizing documents and following up on requests. If you’re dependable, comfortable managing several priorities, and enjoy being the person others can rely on, this could be a great opportunity to develop your administrative career.

What You’ll Be Responsible For

• Coordinate routine office activities and administrative processes
• Maintain organized digital files, records, and documentation
• Prepare reports, correspondence, forms, and other office materials
• Manage incoming emails and direct enquiries to the appropriate team
• Schedule meetings, appointments, and calendar activities
• Update spreadsheets, databases, and internal systems
• Monitor office supplies and coordinate replenishment when required
• Follow up on outstanding paperwork and administrative requests
• Share information between departments to support daily operations
• Assist with meeting preparation, presentations, and internal projects
• Check documents and records for accuracy and completeness
• Help improve organization and consistency across office procedures

What We’re Looking For

We’re interested in someone who takes initiative, communicates professionally, and can keep track of the details while managing a varied workload.

• Strong organizational and time-management skills
• Clear written and verbal communication
• Good attention to detail and accuracy
• Comfortable using email, spreadsheets, and standard office software
• Able to prioritize tasks and meet deadlines
• Reliable, professional, and solution-focused
• Comfortable working independently and collaborating with colleagues
• Previous experience in office administration, coordination, reception, or business support is beneficial

Training will be provided on internal systems, company procedures, and day-to-day responsibilities.

If you’re looking for an Office Administrator job in Syracuse, NY where you can strengthen your organizational skills, support a busy team, and take on meaningful responsibility, submit your current resume for consideration.

Apply today — interviews are currently being arranged.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.