Executive Assistant

Executive Assistant

The Executive Assistant is responsible for carrying out day-to-day organizational tasks and facilitating efficient communication across an entire office or specific department. The Executive Assistant will greet staff and visitors, answer phones, manage office calendars, update databases and complete general clerical work and recordkeeping tasks.

Position Responsibilities:

• Board of Directors
• Administrative and Organizational Support
• Assist Health Talk AI Team
• Additional duties performed
• Organizational

Essential Skills & Experience:

Experience in health or human services

Experience with finance, contracts, and human resources

Strong attention to detail

Ability to remain composed under stress while accomplishing multiple tasks simultaneously

Ability to work individually and as part of a team

Ability to handle confidential information with discretion and diplomacy

Exhibit a high degree of organizational skills with ability to multi-task in a fast-paced environment

Demonstrate professionalism with good telephone etiquette, discretion, and excellent customer relations

Ability and willingness to float between all CHDC locations, providing administrative support as assigned and allocated

A valid driver's license, car insurance, and a vehicle in good working condition are required

Ability to prepare reports, correspondence, and policies and procedures

Ability to effectively present information and respond to questions from groups of managers

Physical demands & work environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

While performing duties of job, employee is occasionally required to stand; walk; sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms, talk, and hear. Employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Mental Demands:

Stressful due to time constraints and multiple tasks/procedures occurring at the same time.

Work environment:

The noise level in the work environment is usually moderate. Manual Dexterity Required: Must be able to manipulate small electronic parts and controls, as well as tools required in the maintenance and installation of electronic equipment.

Compliance Provision:

This position requires compliance with the Health Center's written standards, including its Standards of Conduct and policies and procedures ("Written Standards"). Such compliance will be an element considered as part of the employee's regular performance evaluation. Failure to comply with Health Center's Written Standards, which may include the failure to report any conduct or event that potentially violates legal or compliance requirements or Health Center's Written Standards, will be met by the enforcement of disciplinary action, up to and including possible termination, in accordance with Health Center's Compliance Program Policy and Procedure: Addressing Instances of Non-Compliance Through Appropriate Disciplinary Actions.

Americans with Disabilities Act Statement:

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

General sign-off:

The employee is expected to adhere to all company policies and to act as a role model in the adherence to policies. I have read and understand this explanation and job description.